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From: WordTips [mailto:awyatt@dcomp.com]
Sent: Saturday, June 21, 2003 3:40 PM
To: samaruna@omantel.net.om
Subject: WordTips for 21 June 2003
WordTips for 21 June 2003 Copyright 2003 by DCI
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In This Issue...
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Publisher's Notes
Tips
* Attaching Macros to Documents
* Automatic Initial Capitals in Tables
* Changing the Footnote Continuation Notice
* Changing the Footnote Continuation Separator
Help Wanted
* Printing without Footnotes
* Controlling the Program Used with Hyperlinked Images
Publisher and Copyright Information
Important Links
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PUBLISHER'S NOTES * PUBLISHER'S NOTES * PUBLISHER'S NOTES
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Happy Summer Solstice, everyone!
I hope that the start of summer finds everyone doing well and enjoying life.
There have been a lot of new subscribers to WordTips over the past couple of
weeks. For their benefit, I wanted to cover a couple of tidbits that may be
interesting.
First of all, WordTips--a free publication--is only possible because of the
great people that support our products and services. For instance, sales of
WordTips archives, e-books, and WordTips Premium all help to "keep the
lights on," so to speak. If you enjoy getting WordTips, I would ask that you
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You can find out about the various products and services here:
Second, WordTips has a sister publication called ExcelTips. This weekly
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You get the same great level of content, but geared toward users of the
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by subscribing to ExcelTips. You can do so here:
Thanks, everyone. I hope you enjoy the early days of summer.
-Allen
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TIPS * TIPS * TIPS * TIPS * TIPS * TIPS * TIPS * TIPS * TIPS
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If you have an idea for a tip, send it our way. You can e-mail the
suggestion to awyatt@dcomp.com. Any tips contributed will be credited in the
issue in which they appear.
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Attaching Macros to Documents
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If you teach other people how to use Word, it is not unusual to prepare
sample documents that your students can use while learning. If you need to
teach them how to work with macros, you may even attach some sample macros
to the documents you prepare for them. This is easy enough to do, but making
it so your students can utilize the macros in the documents may not be so
easy.
When the student opens your sample document (with sample macros attached),
he or she may see a message indicating that the macros have been disabled.
This behavior is normal for Word, and there is no way to disable it from
within the macro or the document itself. The behavior is controlled by the
security settings on the student's machine. You can check these settings in
this manner:
1. Choose Macro from the Tools menu. Word displays a submenu.
2. Choose Security from the submenu. Word displays the Security
dialog box.
3. Make sure the Security Level tab is selected.
Notice that there are three possible settings on the tab: Low, Medium, and
High. If High is selected, then any macros attached to a document are
automatically disabled, and your students won't be able to use your sample
macros. The solution, then, is for your students to choose either the Medium
or Low setting. The problem with choosing these lower settings, of course,
is that there is a greater risk that the student could inadvertently load a
document that contains malicious macro code. (Not your sample document, of
course, but perhaps from a downloaded document or a friend's document.)
In some networked environments that have strong security measures in place,
the student may not be able to change the security settings in Word.
Instead, your network administrator may need to make the changes. This could
take some negotiation on your part, as instructor, to see if you can get the
settings changed.
Another possible solution, however, is to place your sample macros in a
template that is accessible to all the students through a network folder.
Once in the template, then your students can create a document based on that
template, and the macros should be available.
Perhaps the best solution, however, is to find a way to digitally sign your
macros so that they are "trusted." If Word believes that macros are from a
trusted source, it will load them automatically, even if the student has
their security setting on High. Information on how to do this is quite
involved. A good place to start looking for information is in the Word
online Help system. Do a search for "Security Levels in Word."
(Thanks to Hafizullah Chishti, Hilary Powers, E. Nora Abbott, Margaret
Geddes, Rowena Taylor, and Marlyse Piccand for contributing to this
tip.)
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Automatic Initial Capitals in Tables
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One of the standard elements of Word's AutoCorrect feature is the option to
automatically capitalize the first word of a sentence.
Generally we accept this feature, except when we are creating a list of
words in a table. Then the automatic capitalization is annoying, to say the
least.
Word 2002 has new AutoCorrect option, accessible by choosing Tools |
AutoCorrect Options. The option is to Capitalize First Letter of Table
Cells. Clear this check box and you will no longer have any problem in
making a list in a table. If you don't clear this check box, but do clear
the one for the first letter of a sentence, you will still have automatic
capitalization in a table.
(Thanks to Bob Wright for this tip.)
Got a Word-related product or service you want to let others
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a blank e-mail to WordTips-Advertising@lists.vitalnews.com.
------------------------------
Changing the Footnote Continuation Notice
------------------------------
Word allows you to locate your footnotes in a couple different places in
your document. Regardless of where you place footnotes, it is possible that
a long footnote could overrun the space allocated for footnotes. In such an
instance, Word will automatically continue the footnote on the following
page. In these cases, you can specify that Word use special wording at the
bottom of the footnote area to indicate that they are continued on the next
page. For instance, you might want Word to print Continued on next page...
at the bottom of any footnotes that will be split. To change the
continuation notice, follow these steps:
1. Make sure you are viewing your document in Normal view. (Click
on the Normal View icon at the bottom-left corner of the
document, or choose Normal from the View menu.)
2. Select Footnotes from the View menu.
3. If you are using Word 2000 or Word 2002 and you have both
footnotes and endnotes defined in your document, Word displays
the View Footnotes dialog box. Click on the View Footnote Area
radio button and then click on OK.
4. Using the Footnotes drop-down list at the top of the Footnotes
window, choose Footnote Continuation Notice. The current notice
appears in the window. (Note that the notice is originally
blank, so you might not see anything in the window.)
5. Change the notice as desired.
6. When you are satisfied with the wording and appearance of the
notice, click on Close.
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Changing the Footnote Continuation Separator
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In the previous tip you learn how Word can handle very long footnotes that
extend beyond a single page. When footnotes do run over, Word will
automatically continue the footnote on the following page. In these cases,
you can specify that Word use a different footnote separator to indicate
that the footnotes are a continuation from the previous page. To change the
continuation separator, follow these
steps:
1. Make sure you are viewing your document in Normal view. (Click
on the Normal View icon at the bottom-left corner of the
document, or choose Normal from the View menu.)
2. Select Footnotes from the View menu.
3. If you are using Word 2000 or Word 2002 and you have both
footnotes and endnotes defined in your document, Word displays
the View Footnotes dialog box. Click on the View Footnote Area
radio button and then click on OK.
4. Using the Footnotes drop-down list at the top of the Footnotes
window, choose Footnote Continuation Separator. The current
separator appears in the window.
5. Change or delete the separator, as desired.
6. When you are satisfied with the appearance of the separator,
click on Close.
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HELP WANTED * HELP WANTED * HELP WANTED * HELP WANTED
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This section is for those having problems making Word behave. Having a
problem you want to see addressed? Send it to WTHelp@VitalNews.com.
Do you have an answer to the problems below? Send your answer to
WTAnswers@VitalNews.com (all responses become the sole property of DCI and
can be used in any way deemed appropriate). If your response is used in a
future issue, you will be credited for your contribution to the answer.
------------------------------
Printing without Footnotes
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I have a document that has footnotes throughout. I need to print a copy that
has no footnotes showing, and no footnote references within the text. Is
there a way to "turn off" the footnotes and print the document? (Raula
Vivekanand)
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Controlling the Program Used with Hyperlinked Images
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In my Word document I have hyperlinks to various JPG and TIF images.
When I click on the hyperlinks, the images open OK, but not in the viewer
that I normally use to view these type of images (ACDSee 5.0).
JPGs open up in Internet Explorer, and TIFs open in Windows Imaging.
What can be done to get the images to open in ACDSee (or another
viewer/editor, like PhotoShop) when I click on the hyperlink? (Jim
Cobb)
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PUBLISHER and COPYRIGHT INFORMATION
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WordTips (ISSN 1522-3744) is published weekly by Discovery Computing Inc.
(DCI), PO Box 2145, Mesa, AZ 85214. WordTips is a trademark of DCI.
Copyright 2003 by DCI, All Rights Reserved. All broadcast, publication, or
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