-----Original Message-----
From: WordTips [mailto:awyatt@dcomp.com]
Sent: Saturday, February 08, 2003 12:30 PM
To: samaruna@omantel.net.om
Subject: WordTips for 8 February 2003
WordTips for 8 February 2003 Copyright 2003 by DCI
**********************************************************************
In This Issue...
----------------
Publisher's Notes
Tips
* Using Parallel Columns
* Pasting Clean Text
* Dealing with the X of Y Bug
* Controlling the Outline In the Document Map
Help Wanted
* Fonts Unavailable in Word
* Remembering Copies to Print
Publisher and Copyright Information
Important Links
Subscription Information
Document Assembly and Disk Navigation power without the
complexities. Hailed as 'a very elegant program,' Pathagoras is
easy to use yet very robust. Mouseless access to any folder.
Document assembly via checkboxes, lists, clause-sets and other
methods. Flexible. Simple. Efficient. A 'must have' utility.
Lots of tutorials and help screens provided. Free demo available.
Pathagoras Document Assembly . . .
**********************************************************************
PUBLISHER'S NOTES * PUBLISHER'S NOTES * PUBLISHER'S NOTES
**********************************************************************
Did you know that WordTips sponsors an unmoderated mailing list that allows
Word users to communicate with each other very, very quickly?
DailyWordTips is a great forum if you have a question about how to use Word
or you have an answer to share. The DailyWordTips regulars are a great group
of people, and I have seen very few questions that they couldn't answer
post-haste.
If you want to check out DailyWordTips, visit this Web page:
http://www.vitalnews.com/wordtips/subscribe.htm
DailyWordTips is, again, a free service. I hope you enjoy it.
Speaking of free services, if you use Excel you should also check out
ExcelTips:
-Allen
**********************************************************************
TIPS * TIPS * TIPS * TIPS * TIPS * TIPS * TIPS * TIPS * TIPS
**********************************************************************
If you have an idea for a tip, send it our way. You can e-mail the
suggestion to awyatt@dcomp.com. Any tips contributed will be credited in the
issue in which they appear.
------------------------------
Using Parallel Columns
------------------------------
Those coming to Word from WordPerfect may long for a way to create parallel
columns, as could be done in WordPerfect. Those who never used WordPerfect,
of course, may not even know what is meant by the phrase "parallel columns."
In WordPerfect there are two types of columns you can create: newspaper
columns and parallel columns. The difference between the two is how they
behave in relation to a printed page.
WordPerfect's newspaper columns are essentially the same as the columns
feature in Word. For instance, imagine that you have a two-column layout in
a three-page document. Text begins in the first column of the first page.
When the text reaches the bottom margin of the first page, the text
continues at the top of the second column on the first page. When the bottom
of that column is reached, text begins at the top of the first column on the
second page, and so on. Columns are filled left to right, by page. This is
the same way that text "flows" in a newspaper, so WordPerfect referred to
this layout as newspaper columns.
The parallel columns behavior is different, however. In a layout with two
parallel columns, covering the same three pages, text would not wrap from
the first column to the second. Essentially, the columns are independent
from each other, and are nothing more than a way to present side-by-side
(parallel) text. When the bottom of the first column is reached on the first
page, WordPerfect continues with the text at the top of the first column on
the second page.
There is no equivalent to this in the Word world. Those who have been with
Word since the DOS days may remember the old side-by-side paragraphs that
could be used. This was, perhaps, the closest to WordPerfect's parallel
columns. (Side-by-side paragraphs were a great feature in Word for DOS. I
know of at least one user--me--who regularly misses the feature.)
The only workaround for this in Word is to use tables to emulate parallel
columns. (In fact, if you import a WordPerfect document into Word that
contains parallel columns, Word converts them to a table.) All you need to
do is create a single-row table with either two or three columns. (If you
use a three-column table, the center column can be used for white space
between the outside columns.) Simply start typing in the left-most and
right-most columns. Your table depth will expand, as necessary, even across
multiple pages.
The only drawback with the table approach is that Word assumes you want a
border around your table. You will need to remove the border from the table
using any number of methods described in other issues of WordTips. You may
also need to play with the table layout so that your columns are the desired
width and that they appear "proper" in relation to the other text in your
document.
Another potential drawback is if your single-row table runs a large number
of pages in length. If your table fits on two, three, or even five pages,
you should be fine. If it is longer than that, then you need to make sure
you break the table into multiple rows, as appropriate for your content,
otherwise your document could become unstable. (WordPerfect users shouldn't
be too smug about Word's instability with large, single-row tables. A quick
search through WordPerfect's Knowledge Base shows instability problems with
excessively large parallel columns, as well.)
If you know that the content of your parallel columns will fit on a single
page, you can also use text boxes. Simply place your text boxes
side-by-side, and place the text in them that you want. You can format the
text boxes to appear as you desire. If your content will run multiple pages,
you can also use linked text boxes to flow the text properly from one page
to another.
Another way to emulating parallel columns is to use the regular columns
feature of Word. This approach will only work if the content in the columns
will fit on a single page. All you need to do is place the second-column
content right after the first-column content. You can then separate the
content by a column break (Insert | Break | Column Break).
(Thanks to Suzanne S. Barnhill, Phil Rabichow, Mike Buzzard, Dan
Oswiecinski, and Mary Padilla for contributing to this tip.)
Help support WordTips and obtain a valuable resource by
purchasing your own copies of the WordTips archives. Visit the
Web site (http://store.vitalnews.com/wtarch.html) for more info,
or send a blank e-mail to WordTips-CDs@lists.vitalnews.com.
------------------------------
Pasting Clean Text
------------------------------
I paste a lot of text. (I mean a LOT of text.) When I am copying and pasting
text within the same document, it is no problem. When I am copying text from
other places, however, pasting that text into a Word document can have
strange effects. This isn't a Word problem; it is something about the text I
am copying and pasting that causes funky appearance of the text.
To get around this, I normally choose Edit | Paste Special and make sure
that the text I am about to paste will be added to the document as
unformatted text. Of course, since I paste so much text, continually
choosing Edit | Paste Special can be bothersome.
The solution, for me, was to create a very short macro that does the pasting
I want--as unformatted text. The following macro, PasteClean, does just
that:
Sub PasteClean()
Selection.PasteSpecial Link:=False, DataType:=wdPasteText, _
Placement:= wdInLine, _
DisplayAsIcon:=False
End Sub
To make this macro an even more valuable editing tool, I assigned it to a
custom tool on the toolbar. Now, when I want to paste a clean copy of text,
I simply click the tool, and the macro does the rest.
------------------------------
Dealing with the X of Y Bug
------------------------------
Often it is helpful to have not only a page number in your document header
or footer, but also an indication of how many pages there are in the entire
document. For instance, you could include information such as Page 1 of 432
(or however many pages are in your document).
This is easy enough to do with Word, and the program even provides an
AutoText entry that allows you to easy add the Page X of Y notation in your
header or footer.
The problem is that it may not work properly or consistently.
Sometimes the correct numbers appear when you use Print Preview, but they
don't print properly. Sometimes they print properly, even though they don't
show up correctly in Print Preview. The exact behavior of this feature
depends on the version of Word you are using, and perhaps the current phase
of the moon. (Just a little tongue-in-cheek lunar humor there. The moon has
no discernable effect on the performance of Word, as far as I can tell.)
The X of Y problem first cropped up in Word 97, and amazingly continued into
the first release of Word 2000. If you are using Word 2000, you can fix the
problem by upgrading to Service Release 1, if you have not already done so.
If you are using Word 97, the printing of page numbers using the X of Y
format can be corrected by upgrading to Service Release 3. Service releases
for Word are available at the Microsoft Web site.
If you would like more information on the X of Y problem, including
workarounds that you can use, make sure you visit the Word MVP site:
http://www.mvps.org/word/FAQs/AppErrors/PageXofY.htm
Got a Word-related product or service you want to let others
know about? Advertising in WordTips is a cost-effective way to let
thousands of serious Word users know about you. For more info,
visit the Web site (http://www.VitalNews.com/WordTips/), or send
a blank e-mail to WordTips-Advertising@lists.vitalnews.com.
------------------------------
Controlling the Outline In the Document Map
------------------------------
You can easily control the appearance of the outline that shows on the left
side of the screen while you are working in the Document Map. For instance,
you can specify how many heading levels you want to see and whether
particular portions of the outline should be expanded or collapsed.
To specify how much detail should be shown in the outline, simply
right-click your mouse anywhere in the outline portion of the screen.
Word displays a Context menu. From this menu you can choose how much detail
to display. Making a choice results in an immediate change in how the
outline is displayed.
If you right-click your mouse on a particular heading in the outline, you
can use the Expand or Collapse options on the Context menu to indicate how
much detail should be shown under that particular heading.
**********************************************************************
Step up to the PROFESSIONAL version of WordTips--WordTips Premium.
This week WordTips Premium subscribers also learned about:
* Automatically Inserting Tomorrow's Date
* Searching for White Space
* Removing Automatic Lines
* Templates and Page Setup
Each weekly newsletter is in professional PDF layout, and presents DOUBLE
THE TIPS (Premium subscribers see articles you won't in regular
WordTips) with great, useful graphics. Plus, WordTips Premium subscribers
get valuable money-saving benefits. For more information, (including a
sample issue) visit the following Web page:
http://store.vitalnews.com/premium.html
**********************************************************************
HELP WANTED * HELP WANTED * HELP WANTED * HELP WANTED
**********************************************************************
This section is for those having problems making Word behave. Having a
problem you want to see addressed? Send it to WTHelp@VitalNews.com.
Do you have an answer to the problems below? Send your answer to
WTAnswers@VitalNews.com (all responses become the sole property of DCI and
can be used in any way deemed appropriate). If your response is used in a
future issue, you will be credited for your contribution to the answer.
------------------------------
Fonts Unavailable in Word
------------------------------
I have fonts that show in the fonts area of the Control Panel and I can
print them there, but when I open Word those fonts are not listed.
We have no font manager software installed. Any ideas how to fix this?
(Stephen J. Zylstra)
------------------------------
Remembering Copies to Print
------------------------------
How do you set the number of print copies in Word so that it stays constant?
For instance, if you have a document that gets printed every month and goes
to four persons, how would you set the print count to 4 so that each time
you click on the print tool, it would automatically print 4 copies? (Lori
Gann)
**********************************************************************
PUBLISHER and COPYRIGHT INFORMATION
**********************************************************************
WordTips (ISSN 1522-3744) is published weekly by Discovery Computing Inc.
(DCI), PO Box 2145, Mesa, AZ 85214. WordTips is a trademark of DCI.
Copyright 2003 by DCI, All Rights Reserved. All broadcast, publication, or
retransmission is strictly prohibited without prior written permission from
the publisher. Full information on distribution rights can be found in the
WordTips FAQ at the WordTips Web page.
**********************************************************************
IMPORTANT LINKS * IMPORTANT LINKS * IMPORTANT LINKS
**********************************************************************
WEB ADDRESSES
-------------
WordTips Web page -
http://www.VitalNews.com/wordtips/
WordTips Premium Web page -
http://store.VitalNews.com/premium.html
WordTips Archives -
http://store.VitalNews.com/wtarch.html
Advertising in WordTips -
http://www.VitalNews.com/advert.htm
Vital News Store -
E-MAIL ADDRESSES
---------------
Help Wanted questions - WTHelp@VitalNews.com
WordTips sample issue - WordTips-Sample@lists.vitalnews.com
WordTips Premium info - WTPremium@VitalNews.com
WordTips Archive info - WordTips-CDs@lists.vitalnews.com
Advertising in WordTips - WordTips-Advertising@lists.vitalnews.com
Editor and Publisher - awyatt@dcomp.com
**********************************************************************
SUBSCRIPTION INFORMATION * SUBSCRIPTION INFORMATION
**********************************************************************
TO RECEIVE WordTips regularly via e-mail at no charge, send an e-mail to <
join-wordtips@lists.vitalnews.com >.
You are currently subscribed to wordtips as: [samaruna@omantel.net.om] To
unsubscribe, forward this message to
leave-wordtips-296702L@lists.vitalnews.com
No comments:
Post a Comment