-----Original Message-----
From: WordTips [mailto:awyatt@dcomp.com]
Sent: Saturday, May 24, 2003 12:10 PM
To: samaruna@omantel.net.om
Subject: WordTips for 24 May 2003
WordTips for 24 May 2003 Copyright 2003 by DCI
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In This Issue...
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Publisher's Notes
Tips
* Opening an Attached Word File
* Disabling the Caps Lock Key
* Renaming an AutoText Entry
* Converting Lists to Text
Help Wanted
* Locating Locked Fields
* Left and Right Aligned on One Line in a Label
Publisher and Copyright Information
Important Links
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PUBLISHER'S NOTES * PUBLISHER'S NOTES * PUBLISHER'S NOTES
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I hope all is going well for each of you. Life in these parts is starting to
gear up for the always-hectic summer months. School days are winding down,
and the local schools are conducting their graduation ceremonies over the
next two weeks. Vacations are being planned, and everyone is itching to be
outdoors more. (Except in the desert Southwest, where people start itching
to be inside, in the air conditioning more.)
For those readers in the US, Monday is Memorial Day. The holiday started as
a time to remember those who have given their all in service to their
country. In my younger years, it was expanded as a day to decorate graves
and remember all those who have gone before, regardless of military service.
I am afraid that for many people it has become just another excuse to have
picnics and parties, without any thought of ancestors or country. Do
yourself a favor--take time for quiet reflection and remember that you
wouldn't even be here to have a picnic without those who came before you.
I hope everyone has a happy holiday and good season.
-Allen
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TIPS * TIPS * TIPS * TIPS * TIPS * TIPS * TIPS * TIPS * TIPS
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If you have an idea for a tip, send it our way. You can e-mail the
suggestion to awyatt@dcomp.com. Any tips contributed will be credited in the
issue in which they appear.
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Opening an Attached Word File
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Subscriber Ed Kostyk had a problem when using Word with Netscape 4.75.
Whenever he would try to open a Word document attached to an e-mail (from
within Netscape), he would get the message "Unable to launch application.
The application was not found." However, if he first saved the attachment to
a disk file, then he could double-click on the saved file and the document
would open in Word with no problem.
This appears to be a problem with Netscape, not with Word or with Windows.
You will want to check your settings in Netscape. Follow these general steps
in Netscape:
1. Choose the Preferences option from the Edit menu. Netscape
displays the Preferences dialog box.
2. In the Category list, click on the plus sign to the left of
Navigator, then click Applications. The right side of the dialog
box should change to show you a list of application mapping
options.
3. Scroll through the applications list until you find the entry
used for Microsoft Word documents. Depending on your version of
Netscape and your version of Word, this entry could be named
many different things, such as Word Documents, Microsoft Word
Documents, or even WINWORD File. Once you find the entry, select
it.
4. Click Edit. You should now see what program Netscape believes
should be run when you try to open a Word document.
5. Examine the program name shown to make sure it is the correct
program name and full path to your Winword.exe file.
6. If necessary, click on Browse and use the controls to locate
Winword.exe.
7. When completed, click on OK.
If the above steps don't work (and you double-check your settings), then you
may have a problem with Windows. If the documents open fine in another
e-mail program, such as Outlook Express, then you know it is a problem with
Netscape. If the files don't open correctly with other e-mail programs, then
you may need to remove and reinstall Word to make sure it is registered
properly with your operating system.
(Thanks to Barbara Taylor, Hafizullah Chishti, and Charlie Burlbaw for
contributing to this tip.)
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Disabling the Caps Lock Key
------------------------------
Does your Caps Lock key get in the way of you using Word the way you want
to? Does it always seem that your pinky finger hits Caps Lock when you
really meant to hit Shift or Tab? Don't worry; there are several approaches
you can take to fixing this problem.
You can, of course, simply remove the Caps Lock key from your keyboard. Just
slip a small screwdriver under the edge of the keycap and try to pry it off.
With just a little pressure, you can easily do this on many keyboards. If
you do remove the key, store it in a safe place in case you later need it.
Another approach is to simply configure your system so that it treats the
Caps Lock key as some other key. Instructions on how to perform such an
operation can be rather involved. For instance, on the following Web page
there is a section entitled "Disabling Caps Lock"
which provides very detailed instructions on how to configure your system so
that Caps Lock is interpreted the same as the Ctrl key.
http://pergatory.mit.edu/perg/resources/Windows_2000.htm
There are also a few things you can do using the Accessibility features of
Windows. (This assumes, of course, that you have the Accessibility features
installed.) Follow these steps:
1. Start the Control Panel and double-click on the Accessibility
Options applet. You should see the Accessibility Options dialog
box with the Keyboard tab selected.
2. Make sure the Use Toggle Keys check box is selected. (If you
stopped right now, your system would make a little sound
whenever you hit the Caps Lock key.)
3. Click on the Sound tab.
4. Make sure the SoundSentry check box is selected.
5. Click the Settings button. Windows displays the Settings for
SoundSentry dialog box.
6. Using the drop-down list, choose Flash Active Window.
7. Click OK twice to close the dialog boxes.
That's it. Now, every time you hit the Caps Lock key, your entire screen
should flash.
There are also several different freeware or shareware programs available
that allow you to disable, via software, the Caps Lock key.
A quick search of the Internet turned up several such programs:
* FirstCap
(http://digilander.libero.it/falsinfab/falsinsoft/firstcap.htm)
* CapsLockOff (http://www.rdrop.com/~daveb/CapsLockOff.html)
* PowerPro (http://www.windowspowerpro.com)
* BoldFinger (http://www.worldinabox.co.uk/BoldFinger/)
* AntiCapsLock (http://www.orionsoft.cz/anticapslock/)
A final note: You should realize, as one WordTips subscriber pointed out,
that chronically hitting the Caps Lock key is an operator issue that can be
corrected with a dose of behavior modification. This subscriber tells the
story of years ago switching one typewriter for another. The new typewriter
had the end-of-line tab key in the same keyboard position where the
backspace key used to be on the old machine. Tired of continually slamming
the typewriter carriage to the right when all he wanted was to backspace,
the subscriber hit upon the perfect solution: He taped a thumbtack, point
up, on top of the offending key. After only three or four sharp jabs to the
little finger, your nervous system quickly learns, and you will stop
automatically (or accidentally) hitting the wrong key.
(Thanks to Jim D'Avis, Dan A. Wilson, Bruce Koehler, Herb Silverberg, Phil
Rabichow, Horace Smith, Marshall Butler, Mike Parker, and Dan Grodzian for
contributing to this tip.)
Got a Word-related product or service you want to let others
know about? Advertising in WordTips is a cost-effective way to let
thousands of serious Word users know about you. For more info,
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a blank e-mail to WordTips-Advertising@lists.vitalnews.com.
------------------------------
Renaming an AutoText Entry
------------------------------
You already know that Word allows you to create special AutoText entries
that you can use in other parts of your document. Once you have defined
AutoText entries, you might need to rename them later.
There are two ways you can go about renaming AutoText entries. The first is
to follow these general steps:
1. Insert the AutoText entry in a document.
2. Select the information just inserted.
3. Create a new AutoText entry using the new name.
4. Delete the old AutoText entry.
The second way is to use the Organizer. Follow these steps:
1. Start the Organizer, as described in an earlier issue of
WordTips. (One way is to choose Macro from the Tools menu, then
choose Macros. This displays the Macros dialog box, on which you
should click the Organizer button.)
2. Make sure the AutoText tab is selected.
3. Use the pull-down lists on either the left or right sides of the
dialog box to indicate the template or document whose AutoText
entries you want to rename.
4. If you cannot locate the desired template or document using the
pull-down lists, click on the Close button on one side to "free
up" an area. Then click on the Open button to locate and open
the desired template or document.
5. Select the AutoText entry you want to rename.
6. Click on the Rename button. The Organizer prompts you for a new
name.
7. Enter a new name for the AutoText entry, clicking on OK when
done.
8. Repeat steps 5 through 7 for each AutoText entry you want to
rename.
9. Click on Close when done.
------------------------------
Converting Lists to Text
------------------------------
If you have used Word's numbered list feature, you have probably noticed
that the numbers at the beginning of each list item cannot be selected.
Further, as you delete or add items in your list, the other items in the
list are renumbered to compensate for your actions.
In most instances, this is exactly how you expect and want your numbered
lists to work. There may be times, however, when you want the lists to be
"frozen," meaning that the numbers won't change. In these instances, the
automatic numbering feature can seem more of a frustration than a nicety.
There are two ways around this problem. The first, which I refer to as the
brute force method, involves a bit of cutting and pasting. All you need to
do is follow these general steps:
1. Select the list you want to freeze.
2. Press Ctrl+C to copy the text to the Clipboard. The list should
still be selected.
3. Choose Paste Special from the Edit menu. This displays the Paste
Special dialog box.
4. Choose Unformatted Text as your paste type.
5. Click on OK.
These actions replace the existing dynamic list with the text of itself, and
Word automatically converts the automatic numbering to text.
There are, of course, several different drawbacks to this. First of all, you
lose any other special formatting you may have in the list items. If you
have some words formatted differently than the paragraph defaults (for
instance, bold or italic words), these are eliminated and must be manually
redone.
An easier approach is to use a macro to do the job for you. VBA includes a
special method that removes the drawbacks already noted and does the
conversion much cleaner. None of your other formatting, other than the
automatic list numbers, is affected. The following is the ListPlain macro:
Sub ListPlain()
Dim lp As Paragraph
For Each lp In ActiveDocument.ListParagraphs
lp.Range.ListFormat.ConvertNumbersToText
Next lp
End Sub
Notice how short the macro is. It also runs very quickly, and affects all
numbering in the entire document. Any numbered lists that rely on Word's
automatic numbering are affected, as are any LISTNUM fields.
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HELP WANTED * HELP WANTED * HELP WANTED * HELP WANTED
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This section is for those having problems making Word behave. Having a
problem you want to see addressed? Send it to WTHelp@VitalNews.com.
Do you have an answer to the problems below? Send your answer to
WTAnswers@VitalNews.com (all responses become the sole property of DCI and
can be used in any way deemed appropriate). If your response is used in a
future issue, you will be credited for your contribution to the answer.
------------------------------
Locating Locked Fields
------------------------------
When working in a document, I can lock the results of a field by selecting
the field and pressing Ctrl+F11. I have quite a few fields in my document,
and not all of them are locked. Is there a way to locate which fields are
actually locked? (Yossi David)
------------------------------
Left and Right Aligned on One Line in a Label
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I have to print address labels with the first line in this format:
Mr. J. Smith S03120
with the name left aligned and the number right aligned. What is the easiest
way to do this when creating the labels? (Peter Whyer)
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PUBLISHER and COPYRIGHT INFORMATION
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WordTips (ISSN 1522-3744) is published weekly by Discovery Computing Inc.
(DCI), PO Box 2145, Mesa, AZ 85214. WordTips is a trademark of DCI.
Copyright 2003 by DCI, All Rights Reserved. All broadcast, publication, or
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