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From: WordTips [mailto:awyatt@dcomp.com]
Sent: Saturday, May 17, 2003 4:00 PM
To: samaruna@omantel.net.om
Subject: WordTips for 17 May 2003
WordTips for 17 May 2003 Copyright 2003 by DCI
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In This Issue...
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Publisher's Notes
Tips
* Clip Gallery in a Word 2002 World
* Using ASCII and ANSI Characters
* Inserting Only Part of a File
* Automatically Printing an Envelope
Help Wanted
* Opening an Attached Word File
* Disabling the Caps Lock Key
Publisher and Copyright Information
Important Links
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PUBLISHER'S NOTES * PUBLISHER'S NOTES * PUBLISHER'S NOTES
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Clip Gallery in a Word 2002 World
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If you recently upgraded to Word 2002 from Word 2000, you may have noticed
that Word 2002 no longer uses the Clip Gallery for organizing clip art.
Instead, it uses the Clip Organizer. If you extensively used the Clip
Gallery, this change may lead you to wonder how you can access and use the
information you previously entered into the Clip Gallery.
Fortunately, there is a way. Follow these steps:
1. Open your document and position the insertion point at the place
where you want to insert the clip art.
2. Choose Object from the Insert menu. Word displays the Object
dialog box.
3. From the Object Type list, choose the Microsoft Clip Gallery
option.
4. Click on OK.
The Clip Gallery appears, and you can use it like you did in Word 2000. If
there is no option for Microsoft Clip Gallery in step 3, then it means that
the Clip Gallery is not installed on your computer. It is not installed as a
part of Word 2002, but if it was installed as part of Word 2000 and you
recently upgraded to Word 2002, then it should still be on the system.
(Thanks to Suzanne S. Barnhill for contributing to this tip.)
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Using ASCII and ANSI Characters
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Word allows you to add just about any character you can think of to your
document. You add most characters by using the keyboard or by choosing
Symbol from the Insert menu. Regardless of how you enter a character, Word
tracks each one internally using a special numeric code. This code is
necessary because computers can only understand numbers, not actual
alphabetic characters. This numeric code is called either the ASCII or ANSI
code.
In small computers, the code most often used is called ASCII, which is an
acronym for American Standard Code for Information Interchange. It is a code
comprised of 128 symbols assigned to the values 0 through 127. For instance,
the letter A is represented in the computer by the number 65.
If you know the ASCII code for a particular character, and you want to enter
it into your document, you can do so by holding down the Alt key and
pressing the three-digit code on the numeric keypad. For instance, the ASCII
code for an uppercase A is 65. You could enter this character by holding
down the Alt key and pressing 065 on the numeric keypad. (Remember, you need
to use a three-digit code.) Word responds by displaying the character on
your screen.
A variation on the ASCII code is referred to as the ANSI code. (ANSI is an
acronym for the American National Standards Institute.) The ANSI code can be
considered a superset of ASCII, because it can represent many more
characters than can be represented with the ASCII code.
Remember that plain ASCII can represent only 128 characters. From a
technical standpoint, this is because each character is represented using a
single byte of data storage. ANSI, on the other hand, uses two bytes for
storing each character, and can therefore be used to represent approximately
65,000 characters. The added flexibility provided by the ANSI code is
necessary in today's international market for software.
ANSI characters are entered in your document in a similar fashion to ASCII
codes. You hold down the Alt key, but instead use a four-digit code. For
instance, if you wanted to insert the symbol for the British pound, you
would hold down the Alt key and press 0163 (the four-digit
code) on the numeric keypad. Word responds by placing the character in your
document.
If you need to know more about either the ASCII or ANSI codes, any good
programmer's reference will provide the information you need.
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Inserting Only Part of a File
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You probably already know that Word allows you to insert a file into your
document. You may not know, however, that you can insert a portion of a
file, if desired. This is done in the following manner:
1. Position the insertion point where you want the document
inserted.
2. Choose File from the Insert menu. Word displays the Insert File
dialog box.
3. Specify a filename for the document you want inserted.
4. If you are using Word 2000 or Word 2002, click on the Range
button. Word displays the Set Range dialog box.
5. In the Range box, indicate a bookmark name assigned to the text
you want inserted. This must be an existing bookmark name in the
file you are inserting.
6. Click on OK.
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Automatically Printing an Envelope
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You may already know how to create an envelope and add it to your
document--for instance, if you are writing a letter and you create the
envelope so it is saved in a file with the letter. Word allows you to
quickly and easily print an envelope directly to your printer, if you so
desire. You do this by following these steps:
1. Load your letter document.
2. Choose Envelopes and Labels from the Tools menu. (If you are
using Word 2002, choose Letters and Mailings from the Tools
menu, then choose Envelopes and Labels.) Word displays the
Envelopes and Labels dialog box.
3. Make sure the Envelopes tab is selected.
4. Make any changes desired in the delivery or return addresses.
5. Click on Print. The envelope is sent to your printer, and
nothing is added to your document.
6. Insert an envelope in the manual feed tray of your printer.
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HELP WANTED * HELP WANTED * HELP WANTED * HELP WANTED
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This section is for those having problems making Word behave. Having a
problem you want to see addressed? Send it to WTHelp@VitalNews.com.
Do you have an answer to the problems below? Send your answer to
WTAnswers@VitalNews.com (all responses become the sole property of DCI and
can be used in any way deemed appropriate). If your response is used in a
future issue, you will be credited for your contribution to the answer.
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Opening an Attached Word File
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I'm using Word 97 with Windows 98 and Netscape 4.75. When I try to open an
e-mail attachment (Type: WINWORD File [application/msword]), I get the
message: "Unable to launch application. The application was not found."
However, when I save the attached file to disk, and then double-click on the
saved file, Word opens it without any problem. Why can't I open the file
initially, while it is still an e-mail attachment? (Ed Kostyk)
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Disabling the Caps Lock Key
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Is there a way I can disable the Caps Lock key in Word? I keep hitting it
all the time, by mistake, and it drives me mad. I have my keyboard set so
that it makes a sound when I hit the key, but sometimes I don't notice the
sound. (David Barnett)
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WordTips (ISSN 1522-3744) is published weekly by Discovery Computing Inc.
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