-----Original Message-----
From: WordTips [mailto:awyatt@dcomp.com]
Sent: Saturday, May 11, 2002 10:50 AM
To: sathyamurthy@netkracker.com
Subject: WordTips for 11 May 2002
WordTips for 11 May 2002 Copyright 2002 by DCI
**********************************************************************
In This Issue...
----------------
Publisher's Notes
Tips
* Creating Custom AutoText Categories
* Entering Many Items In a Drop-Down Form Field
* Inserting a Voice Annotation in Your Document
* Removing Line Numbering
Help Wanted
* Printing Multiple Label Copies When Merging
* Opening the Document Map by Default
Publisher and Copyright Information
Important Links
Subscription Information
>>>>>>>>>>>>>>>> LOST YOUR PASSWORD? <<<<<<<<<<<<<<<<
Password recovery tools for Excel, Word, Outlook, Access,
Windows, Internet Explorer, Exchange, Lotus, Mail and more!
Easy to use, powerful and *affordable*.
>> Visit
http://www.LostPassword.com for a free download <<
**********************************************************************
PUBLISHER'S NOTES * PUBLISHER'S NOTES * PUBLISHER'S NOTES
**********************************************************************
If all is going well, as you read this I should be somewhere between
Colorado Springs and Arizona. As we are moving cross-country we are stopping
to visit our oldest son in "the Springs." I will let you know more about the
moving adventure in next week's issue.
Just a reminder that this is the last week you will be able to get
WordTips: The Macros at the introductory price of only $14.95. You can get
250+ pages of VBA macro wisdom from past issues of WordTips.
If you need to learn how to create macros, you'll never do it at a lower
price. If you need a "cookbook" of macro solutions to common problems, you
won't find a better collection anywhere.
Even though we are in transit, our shopping cart software never sleeps. Make
sure you visit the Vital News Store today store today and place your order
before the price goes up next week. If you order it now, you can download
this valuable e-book within minutes.
http://store.vitalnews.com/wttm.html
-Allen
**********************************************************************
TIPS * TIPS * TIPS * TIPS * TIPS * TIPS * TIPS * TIPS * TIPS
**********************************************************************
If you have an idea for a tip, send it our way. You can e-mail the
suggestion to awyatt@dcomp.com. Any tips contributed will be credited in the
issue in which they appear.
------------------------------
Creating Custom AutoText Categories
------------------------------
When you choose AutoText from the Insert menu, you may have noticed that
Word divides the various available AutoText entries into submenus. If you
understand what these submenus represent, you can understand how to create
your own submenus.
When you create an AutoText entry in Word, it examines the paragraph style
used by the text in the AutoText Selection. If it is a paragraph style that
matches the name of one of the submenu items in the AutoText menu, then Word
files the entry in that submenu. If it is not, then Word starts a new
submenu item with that same name as the paragraph style and then files the
new AutoText entry under that submenu. In other words, the submenu names are
the same as the styles used in the various AutoText entries.
For example, let's say you are going to create new AutoText entries, and you
will name them "dog," "cat," and "bird." Further, let's assume you have a
style named "Pet." When the three AutoText entries are created, if each of
them is formatted with the Pet style, then they will appear in an AuotText
submenu called Pet.
For more information on how AutoText categories, refer to this helpful
article at the Word MVP site:
http://www.mvps.org/word/FAQs/TblsFldsFms/AutoTextList.htm
(Thanks to Judith Quinn, Graham Smith, Dave Rado, and Maria Davis for
contributing to this tip.)
Help support WordTips and obtain a valuable resource by
purchasing your own copies of the WordTips archives. Visit the
Web site (http://store.vitalnews.com/wtarch.html) for more info.
------------------------------
Entering Many Items In a Drop-Down Form Field
------------------------------
Word allows you to easily create forms that provide different types of input
options for users. One such option is referred to as a drop-down form field.
This type of input control is very similar to drop-down lists found in
program dialog boxes. Word allows you to add items that appear in the
drop-down form field, and then the user can select one of the options from
the field when later using the form. Exactly how you create and use form
fields has been covered in other issues of WordTips.
Even though the drop-down list form field looks like a drop-down list
control that is used in a program dialog box, there is a major difference.
The drop-down list form field allows you to only add a maximum of 25 items
to the drop-down list. This seems to be a hard-coded limit within Word. If
you want to offer the form's user more than 25 options, then you only have a
limited number of potential solutions. One rather obvious solution is to
either find a way to limit the number of options you offer the user, or to
break up the options among a number of drop-down list form fields.
The other potential solution is to use either list box control from the
Control Toolbox toolbar or develop a UserForm. A UserForm is usually the
best way, because OLE controls inserted in documents (like the list box
control) eat memory and also cause macro-warning messages when you open the
document (depending on your security settings). For more information on how
to create a UserForm, visit the following Word MVP page:
http://www.mvps.org/word/FAQs/Userforms/CreateAUserForm.htm
(Thanks to Graham Smith and Dave Rado for contributing to this tip.)
------------------------------
Inserting a Voice Annotation in Your Document
------------------------------
Rather than using just text annotations in your documents, you can also
imbed audio files in your documents. In order to do this, you must have a
sound board which is supported by Windows, along with a microphone. Then
you can follow these steps:
1. Position the insertion point where you want the message
inserted.
2. Choose Object from the Insert menu. You will see the Object
dialog box.
3. Make sure the Create New tab is selected.
4. In the list of object types, look for a type of sound object. It
may have a name such as Sound or Wave Sound. Select this option.
5. Click on OK. The Sound Recorder (a Windows accessory) will be
displayed.
6. Use the Sound Recorder to record your message.
7. Close the Sound Recorder window.
8. You may be asked if you want to update your document. If so,
then click on Yes.
9. An icon of a speaker appears in your document where the sound is
inserted.
You can later listen to your message by simply double-clicking on the
speaker icon.
Got a Word-related product or service you want to let others
know about? Advertising in WordTips is a cost-effective way to let
thousands of serious Word users know about you. For more info,
visit the Web site (http://www.VitalNews.com/WordTips/).
------------------------------
Removing Line Numbering
------------------------------
Once you have turned on line numbering, you may later want to remove the
line numbers added by Word. For instance, during development of a document
you might want to have line numbers, and then you want them removed for the
final document. To disable line numbering completely, follow these steps:
1. Choose Page Setup from the File menu. This displays the Page
Setup dialog box.
2. Make sure the Layout tab is selected.
3. Click on the Line Numbers button. You will see the Line Numbers
dialog box.
4. Disable line numbers by clearing the Add Line Numbering check
box.
5. Click on OK to close the Line Numbers dialog box.
6. Click on OK to close the Page Setup dialog box.
**********************************************************************
This week WORDTIPS PREMIUM subscribers also read about:
* Saving Portions of Files
* Getting Context-Sensitive Help
* Searching for Special Hyphens
* Opening a Backup File
To get DOUBLE THE TIPS each week, along with valuable extra benefits,
upgrade to WORDTIPS PREMIUM. For more information, send a blank e-mail to
WTPremium@VitalNews.com or visit the following Web page:
http://store.vitalnews.com/premium.html
**********************************************************************
HELP WANTED * HELP WANTED * HELP WANTED * HELP WANTED
**********************************************************************
This section is for those having problems making Word behave. Having a
problem you want to see addressed? Send it to awyatt@dcomp.com.
Do you have an answer to the problems below? Send your answer to
awyatt@dcomp.com (all responses become the sole property of DCI and can be
used in any way deemed appropriate). If your response is used in a future
issue, you will be credited for your contribution to the answer.
------------------------------
Printing Multiple Label Copies When Merging
------------------------------
Is there a way to request the number of labels to print when doing a mail
merge, other than indicating the number of sets of labels to print via the
Print dialog box? This would keep all the copies of a label together,
instead of having to locate each copy of the label from each set printed.
(Vicky Damant)
------------------------------
Opening the Document Map by Default
------------------------------
I have two Word 97 documents for which the Document Map feature is
essential. I always use it when working with either of them, and it's always
active when I close the documents. When later opening the documents, the
Document Map is never active. There are two other completely unrelated
documents in which Word always has the Document Map open when I open the
file. I never want it open for those two documents, just the first two.
There is nothing I can see that the documents have in common, and no reason
why Word should be convinced that the Document Map is necessary for them,
while it isn't for the others. Is there a way to tell Word when to use the
Document Map and when to not use it? (Tom Hart)
**********************************************************************
PUBLISHER and COPYRIGHT INFORMATION
**********************************************************************
WordTips (ISSN 1522-3744) is published weekly by Discovery Computing Inc.
(DCI), PO Box 11356, Cincinnati, OH 45211. WordTips is a trademark of DCI.
Copyright 2002 by DCI, All Rights Reserved. All broadcast, publication, or
retransmission is strictly prohibited without prior written permission from
the publisher. Full information on distribution rights can be found in the
WordTips FAQ at the WordTips Web site.
**********************************************************************
IMPORTANT LINKS * IMPORTANT LINKS * IMPORTANT LINKS
**********************************************************************
WEB ADDRESSES
-------------
WordTips Web page -
http://www.VitalNews.com/WordTips/
WordTips Premium Web page -
http://store.VitalNews.com/premium.html
WordTips Archives -
http://store.VitalNews.com/wtarch.html
Advertising in WordTips -
http://www.VitalNews.com/advert.htm
Vital News Store -
E-MAIL ADDRESSES
---------------
Help Wanted questions - awyatt@dcomp.com
WordTips sample issue - WordTips-Sample@lists.vitalnews.com
WordTips Premium info - WTPremium@VitalNews.com
Editor and Publisher - awyatt@dcomp.com
**********************************************************************
SUBSCRIPTION INFORMATION * SUBSCRIPTION INFORMATION
**********************************************************************
TO RECEIVE WordTips regularly via e-mail at no charge, send an e-mail to <
join-wordtips@lists.vitalnews.com >.
You are currently subscribed to wordtips as: [sathyamurthy@netkracker.com]
To unsubscribe, forward this message to
leave-wordtips-12492301R@list.netatlantic.com
No comments:
Post a Comment