The Daily Dosage: 20070705

Thursday, July 5, 2007

FW: WordTips for 21 June 2003

-----Original Message-----
From: WordTips [mailto:awyatt@dcomp.com]
Sent: Saturday, June 21, 2003 3:40 PM
To: samaruna@omantel.net.om
Subject: WordTips for 21 June 2003

WordTips for 21 June 2003 Copyright 2003 by DCI
**********************************************************************

In This Issue...
----------------
Publisher's Notes
Tips
* Attaching Macros to Documents
* Automatic Initial Capitals in Tables
* Changing the Footnote Continuation Notice
* Changing the Footnote Continuation Separator
Help Wanted
* Printing without Footnotes
* Controlling the Program Used with Hyperlinked Images
Publisher and Copyright Information
Important Links
Subscription Information

Help support WordTips and obtain a valuable resource by
purchasing your own copies of the WordTips archives. Visit the
Web site (http://store.vitalnews.com/wtarch.html) for more info,
or send a blank e-mail to WordTips-CDs@lists.vitalnews.com.

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PUBLISHER'S NOTES * PUBLISHER'S NOTES * PUBLISHER'S NOTES
**********************************************************************

Happy Summer Solstice, everyone!

I hope that the start of summer finds everyone doing well and enjoying life.
There have been a lot of new subscribers to WordTips over the past couple of
weeks. For their benefit, I wanted to cover a couple of tidbits that may be
interesting.

First of all, WordTips--a free publication--is only possible because of the
great people that support our products and services. For instance, sales of
WordTips archives, e-books, and WordTips Premium all help to "keep the
lights on," so to speak. If you enjoy getting WordTips, I would ask that you
consider some form of support so that it can keep going out week after week.
You can find out about the various products and services here:

http://store.vitalnews.com

Second, WordTips has a sister publication called ExcelTips. This weekly
newsletter, also free, covers (what else?) Microsoft Excel.
You get the same great level of content, but geared toward users of the
second-most-popular Office application. If you use Excel, you will benefit
by subscribing to ExcelTips. You can do so here:

http://www.exceltips.com

Thanks, everyone. I hope you enjoy the early days of summer.

-Allen

**********************************************************************
TIPS * TIPS * TIPS * TIPS * TIPS * TIPS * TIPS * TIPS * TIPS
**********************************************************************
If you have an idea for a tip, send it our way. You can e-mail the
suggestion to awyatt@dcomp.com. Any tips contributed will be credited in the
issue in which they appear.

------------------------------
Attaching Macros to Documents
------------------------------
If you teach other people how to use Word, it is not unusual to prepare
sample documents that your students can use while learning. If you need to
teach them how to work with macros, you may even attach some sample macros
to the documents you prepare for them. This is easy enough to do, but making
it so your students can utilize the macros in the documents may not be so
easy.

When the student opens your sample document (with sample macros attached),
he or she may see a message indicating that the macros have been disabled.
This behavior is normal for Word, and there is no way to disable it from
within the macro or the document itself. The behavior is controlled by the
security settings on the student's machine. You can check these settings in
this manner:

1. Choose Macro from the Tools menu. Word displays a submenu.
2. Choose Security from the submenu. Word displays the Security
dialog box.
3. Make sure the Security Level tab is selected.

Notice that there are three possible settings on the tab: Low, Medium, and
High. If High is selected, then any macros attached to a document are
automatically disabled, and your students won't be able to use your sample
macros. The solution, then, is for your students to choose either the Medium
or Low setting. The problem with choosing these lower settings, of course,
is that there is a greater risk that the student could inadvertently load a
document that contains malicious macro code. (Not your sample document, of
course, but perhaps from a downloaded document or a friend's document.)

In some networked environments that have strong security measures in place,
the student may not be able to change the security settings in Word.
Instead, your network administrator may need to make the changes. This could
take some negotiation on your part, as instructor, to see if you can get the
settings changed.

Another possible solution, however, is to place your sample macros in a
template that is accessible to all the students through a network folder.
Once in the template, then your students can create a document based on that
template, and the macros should be available.

Perhaps the best solution, however, is to find a way to digitally sign your
macros so that they are "trusted." If Word believes that macros are from a
trusted source, it will load them automatically, even if the student has
their security setting on High. Information on how to do this is quite
involved. A good place to start looking for information is in the Word
online Help system. Do a search for "Security Levels in Word."

(Thanks to Hafizullah Chishti, Hilary Powers, E. Nora Abbott, Margaret
Geddes, Rowena Taylor, and Marlyse Piccand for contributing to this
tip.)

------------------------------
Automatic Initial Capitals in Tables
------------------------------
One of the standard elements of Word's AutoCorrect feature is the option to
automatically capitalize the first word of a sentence.
Generally we accept this feature, except when we are creating a list of
words in a table. Then the automatic capitalization is annoying, to say the
least.

Word 2002 has new AutoCorrect option, accessible by choosing Tools |
AutoCorrect Options. The option is to Capitalize First Letter of Table
Cells. Clear this check box and you will no longer have any problem in
making a list in a table. If you don't clear this check box, but do clear
the one for the first letter of a sentence, you will still have automatic
capitalization in a table.

(Thanks to Bob Wright for this tip.)

Got a Word-related product or service you want to let others
know about? Advertising in WordTips is a cost-effective way to let
thousands of serious Word users know about you. For more info,
visit the Web site (http://www.VitalNews.com/WordTips/), or send
a blank e-mail to WordTips-Advertising@lists.vitalnews.com.

------------------------------
Changing the Footnote Continuation Notice
------------------------------
Word allows you to locate your footnotes in a couple different places in
your document. Regardless of where you place footnotes, it is possible that
a long footnote could overrun the space allocated for footnotes. In such an
instance, Word will automatically continue the footnote on the following
page. In these cases, you can specify that Word use special wording at the
bottom of the footnote area to indicate that they are continued on the next
page. For instance, you might want Word to print Continued on next page...
at the bottom of any footnotes that will be split. To change the
continuation notice, follow these steps:

1. Make sure you are viewing your document in Normal view. (Click
on the Normal View icon at the bottom-left corner of the
document, or choose Normal from the View menu.)
2. Select Footnotes from the View menu.
3. If you are using Word 2000 or Word 2002 and you have both
footnotes and endnotes defined in your document, Word displays
the View Footnotes dialog box. Click on the View Footnote Area
radio button and then click on OK.
4. Using the Footnotes drop-down list at the top of the Footnotes
window, choose Footnote Continuation Notice. The current notice
appears in the window. (Note that the notice is originally
blank, so you might not see anything in the window.)
5. Change the notice as desired.
6. When you are satisfied with the wording and appearance of the
notice, click on Close.

------------------------------
Changing the Footnote Continuation Separator
------------------------------
In the previous tip you learn how Word can handle very long footnotes that
extend beyond a single page. When footnotes do run over, Word will
automatically continue the footnote on the following page. In these cases,
you can specify that Word use a different footnote separator to indicate
that the footnotes are a continuation from the previous page. To change the
continuation separator, follow these
steps:

1. Make sure you are viewing your document in Normal view. (Click
on the Normal View icon at the bottom-left corner of the
document, or choose Normal from the View menu.)
2. Select Footnotes from the View menu.
3. If you are using Word 2000 or Word 2002 and you have both
footnotes and endnotes defined in your document, Word displays
the View Footnotes dialog box. Click on the View Footnote Area
radio button and then click on OK.
4. Using the Footnotes drop-down list at the top of the Footnotes
window, choose Footnote Continuation Separator. The current
separator appears in the window.
5. Change or delete the separator, as desired.
6. When you are satisfied with the appearance of the separator,
click on Close.

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**********************************************************************
HELP WANTED * HELP WANTED * HELP WANTED * HELP WANTED
**********************************************************************
This section is for those having problems making Word behave. Having a
problem you want to see addressed? Send it to WTHelp@VitalNews.com.
Do you have an answer to the problems below? Send your answer to
WTAnswers@VitalNews.com (all responses become the sole property of DCI and
can be used in any way deemed appropriate). If your response is used in a
future issue, you will be credited for your contribution to the answer.

------------------------------
Printing without Footnotes
------------------------------
I have a document that has footnotes throughout. I need to print a copy that
has no footnotes showing, and no footnote references within the text. Is
there a way to "turn off" the footnotes and print the document? (Raula
Vivekanand)

------------------------------
Controlling the Program Used with Hyperlinked Images
------------------------------
In my Word document I have hyperlinks to various JPG and TIF images.
When I click on the hyperlinks, the images open OK, but not in the viewer
that I normally use to view these type of images (ACDSee 5.0).
JPGs open up in Internet Explorer, and TIFs open in Windows Imaging.
What can be done to get the images to open in ACDSee (or another
viewer/editor, like PhotoShop) when I click on the hyperlink? (Jim
Cobb)

**********************************************************************
PUBLISHER and COPYRIGHT INFORMATION
**********************************************************************
WordTips (ISSN 1522-3744) is published weekly by Discovery Computing Inc.
(DCI), PO Box 2145, Mesa, AZ 85214. WordTips is a trademark of DCI.
Copyright 2003 by DCI, All Rights Reserved. All broadcast, publication, or
retransmission is strictly prohibited without prior written permission from
the publisher. Full information on distribution rights can be found in the
WordTips FAQ at the WordTips Web page.

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IMPORTANT LINKS * IMPORTANT LINKS * IMPORTANT LINKS
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WEB ADDRESSES
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http://store.VitalNews.com/premium.html
WordTips Archives -

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http://store.VitalNews.com/

E-MAIL ADDRESSES
---------------
Help Wanted questions - WTHelp@VitalNews.com
WordTips sample issue - WordTips-Sample@lists.vitalnews.com
WordTips Premium info - WTPremium@VitalNews.com
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Advertising in WordTips - WordTips-Advertising@lists.vitalnews.com
Editor and Publisher - awyatt@dcomp.com

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FW: WordTips for 14 June 2003

-----Original Message-----
From: WordTips [mailto:awyatt@dcomp.com]
Sent: Saturday, June 14, 2003 11:40 AM
To: samaruna@omantel.net.om
Subject: WordTips for 14 June 2003

WordTips for 14 June 2003 Copyright 2003 by DCI
**********************************************************************

In This Issue...
----------------
Publisher's Notes
Tips
* Modifying Behavior of the Open Dialog Box
* Automatic Blank Pages at the End of a Section
* Changing a Macro Description
* Printing a Short Selection
Help Wanted
* Controlling Check Boxes During a Merge
* Attaching Macros to Documents
Publisher and Copyright Information
Important Links
Subscription Information

**********************************************************************
PUBLISHER'S NOTES * PUBLISHER'S NOTES * PUBLISHER'S NOTES
**********************************************************************

Thanks to all those who took advantage of my birthday offer for Word
2002 Beginner's Guidebook. You helped to make mine a very happy (and
busy) birthday this year.

-Allen

------------------------------
Modifying Behavior of the Open Dialog Box
------------------------------
Subscriber Bronwyn Robertson asked if there was a way to force the Open
dialog box to stay visible so that multiple files could be opened
consecutively. While multiple documents can be opened at the same time using
the Open dialog box, this isn't want Bronwyn wanted to do.

One solution--that only tangentially involves Word--is to use the Windows
Explorer to display the files in a folder. Open an Explorer window that
shows all the document files. You can then double-click on files, or create
a selection set of files and right-click on them and choose Open. The window
is continually available, and you don't need to worry about repeatedly
displaying the Open dialog box.

If you prefer a solution directly within Word, just remember that Word is
very configurable, which means you can change just about every aspect of the
program. This includes the behavior of the Open dialog box. All you need to
do is create a replacement for the FileOpen command, as in the following:

Public Sub FileOpen()
Dim err_handler
On Error GoTo err_handler

With Dialogs(wdDialogFileOpen)
.Name = "*.*"
Do While .Show <> 0
.Name = "*.*"
Loop
End With

Exit Sub

err_handler:
If Err.Number = 5174 Then
MsgBox "You can open only one file at a time.", vbCritical
Resume Next
Else
MsgBox Err.Number & vbCrLf & Err.Description, vbExclamation
End If
End Sub

With this macro in place, whenever you choose Open from the File menu, Word
displays the Open dialog box with All Files as the specified file type. You
can then select a file, and the dialog box again opens to await your next
selection. If you click Cancel on the dialog box, then the command ends and
you can begin your other tasks in Word.

There is a difference between this implementation of the Open dialog box and
the one that is presented normally by Word. In Word, you can create a
"selection set" within the Open dialog box so that you can open multiple
files at the same time. When you use the wdDialogFileOpen dialog box (as is
done when you create your own replacement for the Open command), you can
only select a single file at a time. This didn't seem to be a big problem
for Bronwyn, but could be a problem for other users.

If you must retain the ability to open multiple files at once, then you can
execute a commandbarcontrol. However, in executing the commandbarcontrol,
you cannot test if someone clicks Cancel.
Therefore, you need another way to get out of the loop. In the following
routine, you can select/open multiple files, but you must also respond to a
dialog box to exit the loop that shows the dialog box.

Sub GetNewFiles()
Dim Response
Do While Response <> vbNo
CommandBars("Standard").Controls("&Open...").Execute
Response = MsgBox(Prompt:="Open another file?",
Buttons:=vbYesNo)
Loop
End Sub

(Thanks to June Baker and David G. Lett for contributing to this tip.)

------------------------------
Automatic Blank Pages at the End of a Section
------------------------------
Word allows you to add several types of section breaks into your document.
Two of the section break types result in the addition of blank pages to the
document, if necessary. For instance, if you use an Odd Page section break,
and the previous section ends on an odd page, then Word automatically
inserts a blank even page so that the next section can start on the next odd
page.

The problem with this is that Word inserts an absolutely blank page--it
doesn't even print headers or footers on the page. If you prefer headers and
footers or some other information on the page (such as "This page
intentionally left blank"), then you cannot rely on Word's section breaks
alone.

One approach is to manually look at a document and, if necessary, add your
own invisible text that would "print" on the page that would otherwise be
blank. You create invisible text by adding regular text and formatting it as
white. White on white, when printed, is invisible. Word, however, doesn't
realize this and provides headers and footers on the "blank" page.

An interesting approach is to create your own end-of-section standard text.
Create an AutoText entry that contains your end-of-section text, including a
page break at the beginning of the entry. Name the entry something like
"BLANKPAGE." Then, at the end of each section, just before the section
break, add the following compound field:

{ if { =int( {page} / 2 ) * 2 } = { page } " " { autotext "BLANKPAGE"
} }

Remember that the braces shown in this example are supposed to be field
braces. You enter field braces by pressing Ctrl+F9 for each set.
The field checks to see if the current page is, in this case, even. If it
is, then the field automatically inserts your AutoText information.

If desired, you can also create a macro that will step through the document,
look at each section, decide how many pages are in the section, and then add
a page break at the end of the section, if necessary. The following macro
does this very task:

Sub CheckSecLen()
Dim iSec As Integer
Dim oRng As Range
Dim iValue As Integer

With ActiveDocument
' go through each section (except for the last one)
For iSec = 1 To .Sections.Count - 1
' create a range object at the start of the section
Set oRng = .Sections(iSec).Range
oRng.Collapse wdCollapseStart
' insert a sectionpages field
.Fields.Add Range:=oRng, Type:=wdFieldSectionPages
' divide the sectionpages field by 2
' if it gives a zero as the remainder, then
' you have an even number of pages in the section,
' which is what you want with an odd section page break
If (.Sections(iSec).Range.Fields(1).Result Mod 2) <> 0 Then
' if you have an odd number of pages, then insert
' a page break before the section's section break
Set oRng = .Sections(iSec).Range
With oRng
.Collapse Direction:=wdCollapseEnd
.MoveEnd unit:=wdCharacter, Count:=-1
.InsertBreak Type:=wdPageBreak
End With
End If
' remove the sectionpages field that was added
.Sections(iSec).Range.Fields(1).Delete
Next iSec
End With
End Sub

(Thanks to Henn Sarv, David G. Lett, and Julie Venner for contributing to
this tip.)

------------------------------
Changing a Macro Description
------------------------------
When you record a macro, you have an opportunity to enter a description for
the macro. This can be helpful, as the description is a great memory-jogger
to remind you why you wrote a particular macro or how to use it.

At some point after your macro is finished, you may want to change the
description associated with a macro. To do this, follow these steps:

1. Choose Macro from the Tools menu, then choose Macros. Word
displays the Macros dialog box.
2. In the list of macros, select the macro whose description you
want to change. At the bottom of the Macros dialog box you
should see the current description for the selected macro.
3. Replace the current description with the new description.
4. Repeat steps 2 and 3 for any other macros whose descriptions you
want to change.
5. Click on Cancel to close the Macros dialog box.

------------------------------
Printing a Short Selection
------------------------------
If you have a portion of your document selected when you choose the Print
option from the File menu, Word allows you to print just that selection. The
Print dialog box will appear. To print the selection, choose Selection in
the Page Range box, and click on OK. You should note that when you print a
portion of your document in this manner, headers and footers are not
printed--only the text you select.

**********************************************************************
Step up to the PROFESSIONAL version of WordTips--WordTips Premium.
This week WordTips Premium subscribers also learned about:

* Sending Drawing Objects to the Back or Front
* Editing Wrap Points
* Inserting the Subject in Your Document
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------------------------------
Controlling Check Boxes During a Merge
------------------------------
I have a mail merge source document that includes some form fields.
One of those fields is a check box. How can I change the condition of the
check box based on information derived during the merge? After merging, I
want some of the resulting letters to have the box checked and some to not
have it checked. (John D. Hubbard)

------------------------------
Attaching Macros to Documents
------------------------------
I am attempting to give an example of macros to a class I am teaching.
This means I have to store the macro with the demonstration word document on
a disk that I can take to the computer lab or give to a student. Writing the
macros is no problem and they work as they are supposed to when stored in
"Normal.dot." When I attach the macro to a document (instead of storing it
in Normal.dot), it will not run and I receive a message saying that the
macros have been disabled. Why does this happen, and more importantly, how
can I stop this behavior?
(Albert Thompson)

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http://store.VitalNews.com/premium.html
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FW: WordTips for 7 June 2003

-----Original Message-----
From: WordTips [mailto:awyatt@dcomp.com]
Sent: Saturday, June 07, 2003 3:20 PM
To: samaruna@omantel.net.om
Subject: WordTips for 7 June 2003

WordTips for 7 June 2003 Copyright 2003 by DCI
**********************************************************************

In This Issue...
----------------
Publisher's Notes
Tips
* Getting Pictures Out of Word
* Using Very Large Font Sizes
* Displaying System Information
* Appending to a Non-Document Text File
Help Wanted
* Modifying Behavior of the Open Dialog Box
* Automatic Blank Pages at the End of a Section
Publisher and Copyright Information
Important Links
Subscription Information

**********************************************************************
PUBLISHER'S NOTES * PUBLISHER'S NOTES * PUBLISHER'S NOTES
**********************************************************************

Guess what? It's my birthday this Wednesday (June 11). I'm not asking for
presents, but I was thinking of giving you, my loyal WordTips readers, a
present.

I know that not everyone reads WordTips every week. I know that not everyone
reads my ramblings in the Publisher's Notes section. You are reading it,
however, and I want to give you a birthday present for doing so.

Here's the deal: Check in to the Vital News Store between now and my
birthday, June 11. For these few days, you can get WordTips 2002 Beginner's
Guidebook for only FREE. I'm not talking about the e-book, mind you--I am
talking about the real, honest-to-goodness, physical book. I'm talking about
a book that normally retails for $21.99.
(You can check it out on Amazon--it sells for $21.99.) As a birthday present
to you, the book is free; all you need to do is pay a small shipping and
handling fee of $6.90. All things considered, you are paying less than I did
to have the book printed. I don't know of a much better birthday gift I can
give you.

http://store.vitalnews.com/w22bgbk.html

Remember--this is *ONLY* valid between now and June 11; it is a special
offer to say thank you to my loyal subscribers. If you go to the store after
June 11, this gift will not be available.

-Allen

------------------------------
Getting Pictures Out of Word
------------------------------
When working with other people's documents, you may wonder if there is a way
to move graphic images out of the document and into their own files. There
are actually several different ways you can accomplish this.

First, if you have a graphic program on your computer, you can simply copy
the files from Word to the graphics program. Follow these steps:

1. Load the document that contains the graphics images.
2. Start your graphics program.
3. In Word, click once on the graphic you want saved in a file.
Small squares (handles) should appear around the graphic, and
the Picture toolbar may also appear.
4. Press Ctrl+C. This copies the graphic to the Clipboard.
5. In the graphics program, press Ctrl+V. This pastes the graphic
into the graphics program.
6. Use the controls in the graphics program to save the graphic as
you desire.

If you don't remember installing a graphics program on your computer, you
should check out to see if Microsoft Photo Editor is on your system. It has
been available with several versions of Office, although it is not installed
by default. If you would like to install it, you can run the Office setup
program to do so, and then use the steps above.

Another approach to getting graphics out of your document is to save the
document in the HTML format. When you do, Word extracts the graphic images
and stores them in their own JPG files. Use these
steps:

1. Create a folder that will contain the HTML document.
2. In Word, open the document containing the images.
3. Choose Save As Web Page from the File menu. Word displays the
Save As dialog box.
4. Use the controls in the dialog box to select the folder you
created in step 1.
5. In the File Name field, specify a name for the file.
6. Click on Save.
7. Close the document.

At this point, the folder contains the HTML document, and it also contains a
new folder that contains all the images that were in the document. These are
regular JPG files; you can open them with any graphics program. There is a
drawback to using this approach, however:
If you only wanted to save one of the graphics from the document, you will
find that all of them have been saved in individual files, and you will need
to search through them to find the one you want.

(Thanks to Eva Jaksch, Piers Morgan-Harvey, Suzanne S. Barnhill, Brian
Pearcy, Barbara Taylor, Hafizullah Chishti, Jennifer Jones, Maureen Reardon,
Glenn Schoen, Yossi David, Knut Torgersen, Kim Brown, Kron Aken, Estelle
Essex, Barry L. Wallis, Dennis Wilson, Saskia Jacobsen, Jane Warnick,
Charlie Burlbaw, Alain Braun, Marci Abels, and Gabriel Linart for
contributing to this tip.)

------------------------------
Using Very Large Font Sizes
------------------------------
When you are formatting text in your document, one of the things that you
can specify is the font size of that text. Each character in your document
can be a different font size, if you desire. You specify the size of font to
use in points, a typographical measure that is roughly equivalent to 1/72 of
an inch. Word supports font sizes from 1 point to 1638 points, which means
you can use fonts that are 1/72 of an inch all the way up to 22-3/4 inches.

Don't these sizes deceive you, however. You might expect that if you set a
font size to 144 points, you will end up with letters two inches high. You
won't. What you really end up with actually depends on the font you
selected. Font sizes are measured from the top of the ascenders on a letter
(ascenders are the portions of a letter that point upwards) to the bottom of
the descenders on a letter (descenders are the portions that point
downwards).

This means that except in a few specialty fonts, no single character in the
standard English alphabet will have the full height of the font, because no
letter uses both ascenders and descenders. One way to see the full height of
the font in one character is to use the Middle English thorn, a bizarre
little character that looks like a combination lowercase b and p. You create
the character by holding down the Alt key and pressing 0254 on the numeric
keypad. Since the character has both a descender and an ascender, you can
see the real size of the font.

The bottom line is that if you want to use very large font sizes, and you
want to make sure that your letters are a specific size, you will need to
play around to figure out which font size is best for you.
Pick a letter (perhaps a capital letter X) to be your "reference"
letter, and then print some in various sizes. When you find the one that
appears to be the size you want, you will then know what point size to make
the rest of your characters.

(Thanks to Dick Margulis, Suzanne S. Barnhill, Hafizullah Chishti, William
Loring, John D. Hubbard, and Rohn Solecki for contributing to this tip.)

------------------------------
Displaying System Information
------------------------------
As you might imagine, Word keeps track of quite a bit of information about
your system. You can se a bit of this information by pressing
Ctrl+Alt+F1. This displays the Microsoft System Information dialog
box. You select different categories by using the tree display at the left
side of the dialog box. You can also choose from quite a few more
categories, including Proofing, Graphic Filters, Text Converters, Display,
Audio, Video, CD-ROM, and OLE Registration. The actual number of options at
your disposal depends on how your system is configured.

Spend a little time exploring the information displayed in the Microsoft
System Information dialog box. You may be surprised at the tidbits you find.

------------------------------
Appending to a Non-Document Text File
------------------------------
When working with text files, you may want to add information to an existing
file, rather than creating a new text file from scratch. To do this, all you
need to do is open the file for Append rather than Output. The following
code shows this process:

Open "MyFile.Dat" For Append As #1
For J = 1 to NewValues
Print #1, UserVals(OrigVals + J)
Next J
Close #1

When the file is opened for Append mode, any new information is added to the
end of the file, without disturbing the existing contents.

Make sure you use this only on non-document text files, however. If you
attempt this on a document file (meaning you change "MyFile.Dat"
to something like "MyFile.Doc", and that is an existing document file), then
there is a very real chance that the document will be corrupted and you will
not be able to read it in Word any more.

**********************************************************************
Step up to the PROFESSIONAL version of WordTips--WordTips Premium.
This week WordTips Premium subscribers also learned about:

* Searching for Styles
* Understanding Outlining in Word
* Changing Outline Structure
* Condensing and Expanding Headings

http://store.vitalnews.com/premium.html

------------------------------
Modifying Behavior of the Open Dialog Box
------------------------------
When I choose the File Open command, the Open dialog box appears. I want to
set the default on the Open dialog box to show "All Files"
automatically. I would also like the dialog box to remain open and visible
after opening a document. I often want to return to the list to open other
documents, and it's so annoying to lose the dialog box.
(I know I can open multiple documents at once by creating a selection set;
that is not how I want to do my work most of the time, however.) How can
these things be done in Word? (Bronwyn Robertson)

------------------------------
Automatic Blank Pages at the End of a Section
------------------------------
My job requires the formatting of long documents to corporate standards.
Those standards require that each section/chapter start on an odd page. Not
a problem; I just put in a section break and specify that the section start
on the next odd-numbered page. The problem comes up when a section has an
odd number of pages, and Word has to insert a blank page to make the next
section start where it should.
The blank page is completely blank--it doesn't even display headers or
footers. Currently I manually scan through the document and insert an extra
page, as necessary, and add my AutoText entry "Intentionally Blank." Any
suggestions as to how I can force word to include headers and footers on the
blank page, or how I can set up a macro to do the scanning and inserting
would be very much appreciated. (Norman Pearce)

**********************************************************************
IMPORTANT LINKS * IMPORTANT LINKS * IMPORTANT LINKS
**********************************************************************

WEB ADDRESSES
-------------
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http://www.VitalNews.com/wordtips/
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WordTips Archives -

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FW: WordTips for 31 May 2003

-----Original Message-----
From: WordTips [mailto:awyatt@dcomp.com]
Sent: Saturday, May 31, 2003 12:10 PM
To: samaruna@omantel.net.om
Subject: WordTips for 31 May 2003

WordTips for 31 May 2003 Copyright 2003 by DCI
**********************************************************************

In This Issue...
----------------
Publisher's Notes
Tips
* Locating Locked Fields
* Left and Right Aligned on One Line in a Label
* Understanding Fill Effects
* Creating a Mail Merge Data File
Help Wanted
* Getting Pictures Out of Word
* Using Very Large Font Sizes
Publisher and Copyright Information
Important Links
Subscription Information

**********************************************************************
PUBLISHER'S NOTES * PUBLISHER'S NOTES * PUBLISHER'S NOTES
**********************************************************************

Did you know that WordTips sponsors an unmoderated mailing list that allows
Word users to communicate with each other very, very quickly?
DailyWordTips is a great forum if you have a question about how to use Word
or you have an answer to share. The DailyWordTips regulars are a great group
of people, and I have seen very few questions that they couldn't answer
post-haste.

If you want to check out DailyWordTips, visit this Web page:

http://www.vitalnews.com/wordtips/subscribe.htm

DailyWordTips is, again, a free service. I hope you enjoy it.

Speaking of free services, if you use Excel you should also check out
ExcelTips:

http://www.exceltips.com/

-Allen

------------------------------
Locating Locked Fields
------------------------------
Fields are very useful when working with a document--they allow you to place
"dynamic" information in your documents. Sometimes you may want a field to
remain static; to not change. You can do this by selecting the field and
press Ctrl+F11. This "locks" the field so it does not update from its
current value.

If you have a lot of fields in a document, and some of them are locked, you
may want a way to quickly find out which ones are locked.
Word has no special feature that allows you to search for locked fields, but
you can quickly create a macro that will search for them.
The following macro, FindLocked, starts at the beginning of a document and
finds locked fields. It selects each locked field, in turn, and asks you if
you want to continue searching.

Sub FindLocked()
Dim iField As Integer
Dim vResponse As Variant

For iField = 1 To ActiveDocument.Fields.Count
If ActiveDocument.Fields(iField).Locked Then
ActiveDocument.Fields(iField).Select
vResponse = MsgBox("Continue Searching?", vbYesNo)
If vResponse = vbNo Then Exit For
End If
Next iField
End Sub

(Thanks to David G. Lett for contributing to this tip.)

------------------------------
Left and Right Aligned on One Line in a Label
------------------------------
Word provides several different tools you can use to create labels.
When creating them, you may have a need to put both left-aligned and
right-aligned information on the same line. For instance, you may want to
put someone's account number at the right side of the same line on which
their name appears:

Mr. J. Smith S03120

The way to achieve this alignment depends, in large part, on how you are
creating the labels. If you are creating them from scratch, then there are
two approaches you can take. Perhaps the simplest way is to set a tab stop
for the account number, and then press tab after the name. You can, if you
prefer, also create a two-column, one-row table.
The name would go in the left column, and the account number in the right.
You can then align each column separately from the other.

The more common method of creating labels is, of course, to use the Mail
Merge feature of Word. Using multi-column tables with Mail Merge can be
quite frustrating. There is a simpler way, however. Follow these general
steps:

1. Using the Mail Merge Helper, create your labels as you normally
would.
2. When creating the line that includes the name and account
number, enter the merge fields for the name, then press
Ctrl+Tab, then the field for the account number. (Pressing
Ctrl+Tab enters the actual Tab character into the label layout.)
3. When merging, choose to create a new document.
4. In the new document (the one that contains the merged labels),
press Ctrl+A to select the entire document.
5. Set a right-aligned tab stop for the account number. This will
affect the placement of the account number only, since it is the
only piece of each label that has the Tab character in front of
it.
6. Print your document.

(Thanks to Hafizullah Chishti, Knut Torgersen, Bill Lee, Jerry Gordon,
Barbara Taylor, Ron Hatcher, Glenda Webster, E. Nora Abbott, Larry
Heimendinger, Phil Rabichow, Yossi David, Pat Reid, Tom Gutnick, Bobbie J.
Martin, Larry Guenin, Chat Chatterton, Arnie Jacobson, and Dan Oswiecinski
for contributing to this tip.)

------------------------------
Understanding Fill Effects
------------------------------
Word is not a specialized graphics program, but you can apply a few fancy
effects to your drawing objects when you fill them with a color.
To see the available effects, follow these steps:

1. Select the drawing object you want to modify.
2. Click on the down-arrow next to the Fill Color tool on the
Drawing toolbar. Word displays a color menu.
3. From the color menu, click your mouse on Fill Effects. Word
displays the Fill Effects dialog box.

You can use the tools in the dialog box to change how the filling in the
drawing object is rendered. The tabs in the dialog box allow the
following:

* Gradient. This tab is used to modify the density of the color
used in various parts of the drawing object. You should
experiment with these to get the desired effect.
* Texture. This tab displays many different surface textures you
can use to fill your drawing object. There are some great marble,
fabric, and wood textures provided with Word.
* Pattern. This tab presents many different patterns you can use in
conjunction with whatever fill color you have used. Many of the
patterns are reminiscent of the patterns you can use in designing
your Windows desktop.
* Picture. This tab allows you to pick a picture that is used to
fill your drawing object. Depending on the picture you use, this
can create some very interesting special effects.

------------------------------
Creating a Mail Merge Data File
------------------------------
If you plan on printing documents that merge information from a data file,
such as form letters, you will need to create the data file in such a way
that Word will know how to process it. This data can be in a database
program, in the Excel spreadsheet program, or directly in Word. If you are
creating a simple, one-time mail merge document, chances are good that you
will be using data that you put in a Word document.

Basically, the Word data file must have a header record and as many data
records as you desire. The header record indicates the field names to be
assigned to the fields in each record. The names in this header record
correspond to the field names used in your master document. Each field in
each data record of the file must correspond to one of the header fields.
For instance, consider the following excerpt from a data file.

title first middle last
----- ------ ------ ------
Mr. John Q. Public
Ms. Jean R. Smith
Ms. Wilma Davis
Dr. Walter T. Avery

The first record indicates the field names; it is the header record.
The other four records are the data records. Notice, also, that the third
data record does not list any data corresponding to the data field named
middle. As you create these data files, you can place the information in a
Word table so the data is easier to visualize and work with. Each record
will occupy a row of the table, and each field will occupy a cell in the
row.

**********************************************************************
Step up to the PROFESSIONAL version of WordTips--WordTips Premium.
This week WordTips Premium subscribers also learned about:

* Beginning a Mail Merge
* Using Merge Fields
* Checking Your Data File
* Merging and Printing

http://store.vitalnews.com/premium.html

------------------------------
Getting Pictures Out of Word
------------------------------
I frequently receive scanned pictures in a Word document. I've asked the
senders to send these as picture attachments so I can save them to my hard
drive. But, these people say their scanners are HP OfficeJet which scans
directly to Word. I can open Word and try to edit the picture with the
document, but I can only get options to copy it, and have no place to copy
it as a picture only. Also, if it is in Word, the bytes used are
astronomical. My question is, how can I "lift" the picture out of Word and
save it as a JPG picture in its own right?
(Margaret Parks)

------------------------------
Using Very Large Font Sizes
------------------------------
I have been trying to make a notice to hang up on the wall. I wanted it to
use as large a font as possible. I specified a font size of 108 points,
which is 1-1/2 inches. The curser showed this, but the font was only 1 inch
high. Am I trying to do the impossible, or is 1 inch the limit? (Zeglar
Fergus)

**********************************************************************
IMPORTANT LINKS * IMPORTANT LINKS * IMPORTANT LINKS
**********************************************************************

WEB ADDRESSES
-------------
WordTips Web page -

http://www.VitalNews.com/wordtips/
WordTips Premium Web page -

http://store.VitalNews.com/premium.html
WordTips Archives -

http://store.VitalNews.com/wtarch.html
Advertising in WordTips -

http://www.VitalNews.com/advert.htm
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FW: WordTips for 24 May 2003

-----Original Message-----
From: WordTips [mailto:awyatt@dcomp.com]
Sent: Saturday, May 24, 2003 12:10 PM
To: samaruna@omantel.net.om
Subject: WordTips for 24 May 2003

WordTips for 24 May 2003 Copyright 2003 by DCI
**********************************************************************

In This Issue...
----------------
Publisher's Notes
Tips
* Opening an Attached Word File
* Disabling the Caps Lock Key
* Renaming an AutoText Entry
* Converting Lists to Text
Help Wanted
* Locating Locked Fields
* Left and Right Aligned on One Line in a Label
Publisher and Copyright Information
Important Links
Subscription Information

**********************************************************************
PUBLISHER'S NOTES * PUBLISHER'S NOTES * PUBLISHER'S NOTES
**********************************************************************

I hope all is going well for each of you. Life in these parts is starting to
gear up for the always-hectic summer months. School days are winding down,
and the local schools are conducting their graduation ceremonies over the
next two weeks. Vacations are being planned, and everyone is itching to be
outdoors more. (Except in the desert Southwest, where people start itching
to be inside, in the air conditioning more.)

For those readers in the US, Monday is Memorial Day. The holiday started as
a time to remember those who have given their all in service to their
country. In my younger years, it was expanded as a day to decorate graves
and remember all those who have gone before, regardless of military service.
I am afraid that for many people it has become just another excuse to have
picnics and parties, without any thought of ancestors or country. Do
yourself a favor--take time for quiet reflection and remember that you
wouldn't even be here to have a picnic without those who came before you.

I hope everyone has a happy holiday and good season.

-Allen

------------------------------
Opening an Attached Word File
------------------------------
Subscriber Ed Kostyk had a problem when using Word with Netscape 4.75.
Whenever he would try to open a Word document attached to an e-mail (from
within Netscape), he would get the message "Unable to launch application.
The application was not found." However, if he first saved the attachment to
a disk file, then he could double-click on the saved file and the document
would open in Word with no problem.

This appears to be a problem with Netscape, not with Word or with Windows.
You will want to check your settings in Netscape. Follow these general steps
in Netscape:

1. Choose the Preferences option from the Edit menu. Netscape
displays the Preferences dialog box.
2. In the Category list, click on the plus sign to the left of
Navigator, then click Applications. The right side of the dialog
box should change to show you a list of application mapping
options.
3. Scroll through the applications list until you find the entry
used for Microsoft Word documents. Depending on your version of
Netscape and your version of Word, this entry could be named
many different things, such as Word Documents, Microsoft Word
Documents, or even WINWORD File. Once you find the entry, select
it.
4. Click Edit. You should now see what program Netscape believes
should be run when you try to open a Word document.
5. Examine the program name shown to make sure it is the correct
program name and full path to your Winword.exe file.
6. If necessary, click on Browse and use the controls to locate
Winword.exe.
7. When completed, click on OK.

If the above steps don't work (and you double-check your settings), then you
may have a problem with Windows. If the documents open fine in another
e-mail program, such as Outlook Express, then you know it is a problem with
Netscape. If the files don't open correctly with other e-mail programs, then
you may need to remove and reinstall Word to make sure it is registered
properly with your operating system.

(Thanks to Barbara Taylor, Hafizullah Chishti, and Charlie Burlbaw for
contributing to this tip.)

------------------------------
Disabling the Caps Lock Key
------------------------------
Does your Caps Lock key get in the way of you using Word the way you want
to? Does it always seem that your pinky finger hits Caps Lock when you
really meant to hit Shift or Tab? Don't worry; there are several approaches
you can take to fixing this problem.

You can, of course, simply remove the Caps Lock key from your keyboard. Just
slip a small screwdriver under the edge of the keycap and try to pry it off.
With just a little pressure, you can easily do this on many keyboards. If
you do remove the key, store it in a safe place in case you later need it.

Another approach is to simply configure your system so that it treats the
Caps Lock key as some other key. Instructions on how to perform such an
operation can be rather involved. For instance, on the following Web page
there is a section entitled "Disabling Caps Lock"
which provides very detailed instructions on how to configure your system so
that Caps Lock is interpreted the same as the Ctrl key.

http://pergatory.mit.edu/perg/resources/Windows_2000.htm

There are also a few things you can do using the Accessibility features of
Windows. (This assumes, of course, that you have the Accessibility features
installed.) Follow these steps:

1. Start the Control Panel and double-click on the Accessibility
Options applet. You should see the Accessibility Options dialog
box with the Keyboard tab selected.
2. Make sure the Use Toggle Keys check box is selected. (If you
stopped right now, your system would make a little sound
whenever you hit the Caps Lock key.)
3. Click on the Sound tab.
4. Make sure the SoundSentry check box is selected.
5. Click the Settings button. Windows displays the Settings for
SoundSentry dialog box.
6. Using the drop-down list, choose Flash Active Window.
7. Click OK twice to close the dialog boxes.

That's it. Now, every time you hit the Caps Lock key, your entire screen
should flash.

There are also several different freeware or shareware programs available
that allow you to disable, via software, the Caps Lock key.
A quick search of the Internet turned up several such programs:

* FirstCap
(http://digilander.libero.it/falsinfab/falsinsoft/firstcap.htm)
* CapsLockOff (http://www.rdrop.com/~daveb/CapsLockOff.html)
* PowerPro (http://www.windowspowerpro.com)
* BoldFinger (http://www.worldinabox.co.uk/BoldFinger/)
* AntiCapsLock (http://www.orionsoft.cz/anticapslock/)

A final note: You should realize, as one WordTips subscriber pointed out,
that chronically hitting the Caps Lock key is an operator issue that can be
corrected with a dose of behavior modification. This subscriber tells the
story of years ago switching one typewriter for another. The new typewriter
had the end-of-line tab key in the same keyboard position where the
backspace key used to be on the old machine. Tired of continually slamming
the typewriter carriage to the right when all he wanted was to backspace,
the subscriber hit upon the perfect solution: He taped a thumbtack, point
up, on top of the offending key. After only three or four sharp jabs to the
little finger, your nervous system quickly learns, and you will stop
automatically (or accidentally) hitting the wrong key.

(Thanks to Jim D'Avis, Dan A. Wilson, Bruce Koehler, Herb Silverberg, Phil
Rabichow, Horace Smith, Marshall Butler, Mike Parker, and Dan Grodzian for
contributing to this tip.)

------------------------------
Renaming an AutoText Entry
------------------------------
You already know that Word allows you to create special AutoText entries
that you can use in other parts of your document. Once you have defined
AutoText entries, you might need to rename them later.
There are two ways you can go about renaming AutoText entries. The first is
to follow these general steps:

1. Insert the AutoText entry in a document.
2. Select the information just inserted.
3. Create a new AutoText entry using the new name.
4. Delete the old AutoText entry.

The second way is to use the Organizer. Follow these steps:

1. Start the Organizer, as described in an earlier issue of
WordTips. (One way is to choose Macro from the Tools menu, then
choose Macros. This displays the Macros dialog box, on which you
should click the Organizer button.)
2. Make sure the AutoText tab is selected.
3. Use the pull-down lists on either the left or right sides of the
dialog box to indicate the template or document whose AutoText
entries you want to rename.
4. If you cannot locate the desired template or document using the
pull-down lists, click on the Close button on one side to "free
up" an area. Then click on the Open button to locate and open
the desired template or document.
5. Select the AutoText entry you want to rename.
6. Click on the Rename button. The Organizer prompts you for a new
name.
7. Enter a new name for the AutoText entry, clicking on OK when
done.
8. Repeat steps 5 through 7 for each AutoText entry you want to
rename.
9. Click on Close when done.

------------------------------
Converting Lists to Text
------------------------------
If you have used Word's numbered list feature, you have probably noticed
that the numbers at the beginning of each list item cannot be selected.
Further, as you delete or add items in your list, the other items in the
list are renumbered to compensate for your actions.

In most instances, this is exactly how you expect and want your numbered
lists to work. There may be times, however, when you want the lists to be
"frozen," meaning that the numbers won't change. In these instances, the
automatic numbering feature can seem more of a frustration than a nicety.

There are two ways around this problem. The first, which I refer to as the
brute force method, involves a bit of cutting and pasting. All you need to
do is follow these general steps:

1. Select the list you want to freeze.
2. Press Ctrl+C to copy the text to the Clipboard. The list should
still be selected.
3. Choose Paste Special from the Edit menu. This displays the Paste
Special dialog box.
4. Choose Unformatted Text as your paste type.
5. Click on OK.

These actions replace the existing dynamic list with the text of itself, and
Word automatically converts the automatic numbering to text.

There are, of course, several different drawbacks to this. First of all, you
lose any other special formatting you may have in the list items. If you
have some words formatted differently than the paragraph defaults (for
instance, bold or italic words), these are eliminated and must be manually
redone.

An easier approach is to use a macro to do the job for you. VBA includes a
special method that removes the drawbacks already noted and does the
conversion much cleaner. None of your other formatting, other than the
automatic list numbers, is affected. The following is the ListPlain macro:

Sub ListPlain()
Dim lp As Paragraph
For Each lp In ActiveDocument.ListParagraphs
lp.Range.ListFormat.ConvertNumbersToText
Next lp
End Sub

Notice how short the macro is. It also runs very quickly, and affects all
numbering in the entire document. Any numbered lists that rely on Word's
automatic numbering are affected, as are any LISTNUM fields.

**********************************************************************
Step up to the PROFESSIONAL version of WordTips--WordTips Premium.
This week WordTips Premium subscribers also learned about:

* Inserting the Document Title in Your Document
* Different Layouts for Footnotes
* Creating Oval Pictures
* Offering Options in a Macro

http://store.vitalnews.com/premium.html

------------------------------
Locating Locked Fields
------------------------------
When working in a document, I can lock the results of a field by selecting
the field and pressing Ctrl+F11. I have quite a few fields in my document,
and not all of them are locked. Is there a way to locate which fields are
actually locked? (Yossi David)

------------------------------
Left and Right Aligned on One Line in a Label
------------------------------
I have to print address labels with the first line in this format:

Mr. J. Smith S03120

with the name left aligned and the number right aligned. What is the easiest
way to do this when creating the labels? (Peter Whyer)

**********************************************************************
IMPORTANT LINKS * IMPORTANT LINKS * IMPORTANT LINKS
**********************************************************************

WEB ADDRESSES
-------------
WordTips Web page -

http://www.VitalNews.com/wordtips/
WordTips Premium Web page -

http://store.VitalNews.com/premium.html
WordTips Archives -

http://store.VitalNews.com/wtarch.html
Advertising in WordTips -

http://www.VitalNews.com/advert.htm
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FW: WordTips for 17 May 2003

-----Original Message-----
From: WordTips [mailto:awyatt@dcomp.com]
Sent: Saturday, May 17, 2003 4:00 PM
To: samaruna@omantel.net.om
Subject: WordTips for 17 May 2003

WordTips for 17 May 2003 Copyright 2003 by DCI
**********************************************************************

In This Issue...
----------------
Publisher's Notes
Tips
* Clip Gallery in a Word 2002 World
* Using ASCII and ANSI Characters
* Inserting Only Part of a File
* Automatically Printing an Envelope
Help Wanted
* Opening an Attached Word File
* Disabling the Caps Lock Key
Publisher and Copyright Information
Important Links
Subscription Information

**********************************************************************
PUBLISHER'S NOTES * PUBLISHER'S NOTES * PUBLISHER'S NOTES
**********************************************************************

I need the help of every red-blooded WordTips subscriber. I would like each
of you to search your memory and come up with one person (only
one) that you know would benefit by subscribing to WordTips. It shouldn't be
that hard to come up with a single person.

Got that person in mind? Good! Now, forward this copy of WordTips to them
and invite them to subscribe. Or, print it out and hand it to them if you
don't know their e-mail address. Let them know what you think about
WordTips, and how it has helped you. Your one person can sign up by sending
an e-mail to:

join-WordTips@lists.vitalnews.com

They can also sign up by visiting any page on the Web site. The Web site
address is:

http://www.VitalNews.com/WordTips/

Don't put it off; contact that *ONE* person right now. If you put it off,
you will forget about it. After all, we're all human and our time is
stretched pretty thin. But if you do it right now, you will be providing the
help I need.

-Allen

------------------------------
Clip Gallery in a Word 2002 World
------------------------------
If you recently upgraded to Word 2002 from Word 2000, you may have noticed
that Word 2002 no longer uses the Clip Gallery for organizing clip art.
Instead, it uses the Clip Organizer. If you extensively used the Clip
Gallery, this change may lead you to wonder how you can access and use the
information you previously entered into the Clip Gallery.

Fortunately, there is a way. Follow these steps:

1. Open your document and position the insertion point at the place
where you want to insert the clip art.
2. Choose Object from the Insert menu. Word displays the Object
dialog box.
3. From the Object Type list, choose the Microsoft Clip Gallery
option.
4. Click on OK.

The Clip Gallery appears, and you can use it like you did in Word 2000. If
there is no option for Microsoft Clip Gallery in step 3, then it means that
the Clip Gallery is not installed on your computer. It is not installed as a
part of Word 2002, but if it was installed as part of Word 2000 and you
recently upgraded to Word 2002, then it should still be on the system.

(Thanks to Suzanne S. Barnhill for contributing to this tip.)

------------------------------
Using ASCII and ANSI Characters
------------------------------
Word allows you to add just about any character you can think of to your
document. You add most characters by using the keyboard or by choosing
Symbol from the Insert menu. Regardless of how you enter a character, Word
tracks each one internally using a special numeric code. This code is
necessary because computers can only understand numbers, not actual
alphabetic characters. This numeric code is called either the ASCII or ANSI
code.

In small computers, the code most often used is called ASCII, which is an
acronym for American Standard Code for Information Interchange. It is a code
comprised of 128 symbols assigned to the values 0 through 127. For instance,
the letter A is represented in the computer by the number 65.

If you know the ASCII code for a particular character, and you want to enter
it into your document, you can do so by holding down the Alt key and
pressing the three-digit code on the numeric keypad. For instance, the ASCII
code for an uppercase A is 65. You could enter this character by holding
down the Alt key and pressing 065 on the numeric keypad. (Remember, you need
to use a three-digit code.) Word responds by displaying the character on
your screen.

A variation on the ASCII code is referred to as the ANSI code. (ANSI is an
acronym for the American National Standards Institute.) The ANSI code can be
considered a superset of ASCII, because it can represent many more
characters than can be represented with the ASCII code.
Remember that plain ASCII can represent only 128 characters. From a
technical standpoint, this is because each character is represented using a
single byte of data storage. ANSI, on the other hand, uses two bytes for
storing each character, and can therefore be used to represent approximately
65,000 characters. The added flexibility provided by the ANSI code is
necessary in today's international market for software.

ANSI characters are entered in your document in a similar fashion to ASCII
codes. You hold down the Alt key, but instead use a four-digit code. For
instance, if you wanted to insert the symbol for the British pound, you
would hold down the Alt key and press 0163 (the four-digit
code) on the numeric keypad. Word responds by placing the character in your
document.

If you need to know more about either the ASCII or ANSI codes, any good
programmer's reference will provide the information you need.

------------------------------
Inserting Only Part of a File
------------------------------
You probably already know that Word allows you to insert a file into your
document. You may not know, however, that you can insert a portion of a
file, if desired. This is done in the following manner:

1. Position the insertion point where you want the document
inserted.
2. Choose File from the Insert menu. Word displays the Insert File
dialog box.
3. Specify a filename for the document you want inserted.
4. If you are using Word 2000 or Word 2002, click on the Range
button. Word displays the Set Range dialog box.
5. In the Range box, indicate a bookmark name assigned to the text
you want inserted. This must be an existing bookmark name in the
file you are inserting.
6. Click on OK.

------------------------------
Automatically Printing an Envelope
------------------------------
You may already know how to create an envelope and add it to your
document--for instance, if you are writing a letter and you create the
envelope so it is saved in a file with the letter. Word allows you to
quickly and easily print an envelope directly to your printer, if you so
desire. You do this by following these steps:

1. Load your letter document.
2. Choose Envelopes and Labels from the Tools menu. (If you are
using Word 2002, choose Letters and Mailings from the Tools
menu, then choose Envelopes and Labels.) Word displays the
Envelopes and Labels dialog box.
3. Make sure the Envelopes tab is selected.
4. Make any changes desired in the delivery or return addresses.
5. Click on Print. The envelope is sent to your printer, and
nothing is added to your document.
6. Insert an envelope in the manual feed tray of your printer.

**********************************************************************
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* Seeing Small Rectangles when Inserting Symbols
* An Unruly Ruler
* Sign-in Sheets

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------------------------------
Opening an Attached Word File
------------------------------
I'm using Word 97 with Windows 98 and Netscape 4.75. When I try to open an
e-mail attachment (Type: WINWORD File [application/msword]), I get the
message: "Unable to launch application. The application was not found."
However, when I save the attached file to disk, and then double-click on the
saved file, Word opens it without any problem. Why can't I open the file
initially, while it is still an e-mail attachment? (Ed Kostyk)

------------------------------
Disabling the Caps Lock Key
------------------------------
Is there a way I can disable the Caps Lock key in Word? I keep hitting it
all the time, by mistake, and it drives me mad. I have my keyboard set so
that it makes a sound when I hit the key, but sometimes I don't notice the
sound. (David Barnett)

**********************************************************************
IMPORTANT LINKS * IMPORTANT LINKS * IMPORTANT LINKS
**********************************************************************

WEB ADDRESSES
-------------
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http://www.VitalNews.com/wordtips/
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WordTips Archives -

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FW: WordTips for 10 May 2003

-----Original Message-----
From: WordTips [mailto:awyatt@dcomp.com]
Sent: Saturday, May 10, 2003 12:10 PM
To: samaruna@omantel.net.om
Subject: WordTips for 10 May 2003

WordTips for 10 May 2003 Copyright 2003 by DCI
**********************************************************************

In This Issue...
----------------
Tips
* Locking the Position of Custom Toolbars
* Making Bookmarks Bold
* Changing the Footnote Separator
* Getting User Input in a Dialog Box
Help Wanted
* Clip Gallery in a Word 2002 World
* Default WordArt Font
Publisher and Copyright Information
Important Links
Subscription Information

------------------------------
Locking the Position of Custom Toolbars
------------------------------
If you have developed custom toolbars in Word, you may have noticed a
problem with them. Do they "move around," meaning that they are in different
places every time you start Word? If this is the case, you may be wondering
how to make the toolbars stay put, exactly where you want them to be.

The first thing to understand is that positioning information for toolbars
is maintained by Word in the
HKEY_CURRENT_USER\Software\Microsoft\Office\9.0\Word\Data Registry key.
(Actually, the 9.0 portion of the key changes, depending on your version.
This is for Word 2000. If you are using Word 97, it is 8.0, and it is 10.0
for Word 2002.)

Whenever you exit Word, the toolbar positions are written into the Registry.
Because of this, you can try these steps to permanently position the
toolbars:

1. Directly open the Normal.dot template, or the template in which
the toolbars are located. (Make sure you open the template
itself, not a document based on the template.)
2. In the template, type a character; any character will do. This
lets Word know that you have "changed" the template, so it knows
you need to save it.
3. Position the toolbars where you want them located, by default.
4. Delete the character you added in step 2.
5. Close Word, saving any changes to the template.

The next time you start Word, the toolbars should be where you want them to
be. If they aren't, you may want to exit Word and try deleting the
\Word\Data Registry key, as described earlier in this tip. When you next
start Word, the Registry key is automatically created, and you can again try
positioning the toolbars.

Another approach is to use a macro to lock the position of your toolbars.
Add the following macro to the Document New event of the template itself.

Sub LockAllVisibleToolbars()
Dim cb As CommandBar

For Each cb In CommandBars
If cb.Visible = True Then
cb.Protection = msoBarNoChangeDock + _
msoBarNoChangeVisible + _
msoBarNoCustomize + _
msoBarNoMove + _
msoBarNoResize
End If
Next cb
End Sub

It is, of course, run each time a new document is created based on the
template. The macro locks the position of the toolbars and does not allow
them to be moved or customized. You can unlock the toolbars by running this
macro:

Sub UnlockAllVisibleToolbars()
Dim cb As CommandBar

For Each cb In CommandBars
If cb.Visible = True Then
If cb.Name = ("Task Pane") Then
cb.Protection = msoBarNoCustomize
Else
cb.Protection = msoBarNoProtection
End If
End If
Next cb
End Sub

(Thanks to Knut Torgersen, Phil Rabichow, and Neman Syed for contributing to
this tip.)

------------------------------
Making Bookmarks Bold
------------------------------
If you have quite a few bookmarks in your documents, you may want to
highlight them, perhaps by making them bold, so that you can see them
better. Word provides a direct way to highlight bookmarks, all you need to
do is choose Tools | Options | View tab, and then make sure the Bookmarks
check box is selected. This results in bookmarks being surrounded by
[brackets]. These don't print, but only appear on-screen.

If you actually want to make the bookmarks bold, one approach is to create a
special character style to be used for bookmarks. You could set the style to
be bold, and then apply it to all your bookmarked text.

You can also use a macro to make your bookmarks bold. The following macro
will step through each bookmark in a document, and make its text
bold:

Sub BookMarks2Bold()
Dim bm As Bookmark
Dim tx As Range

Set tx = ActiveDocument.StoryRanges(wdMainTextStory)
For Each bm In tx.Bookmarks
bm.Range.Bold = True
Next
End Sub

If you later want to turn off the bold attribute for bookmarks, you can do
so by changing True to False in the line that actually does the property
assignment.

(Thanks to Henn Sarv, Knut Torgersen, Claus Henriksen, Carol Guncheon,
Bonnie McKinnon, Donna Miller, Les Landau, Neman Syed, and David G.
Lett for contributing to this tip.)

------------------------------
Changing the Footnote Separator
------------------------------
If you are using footnotes in Word, you have control over where they appear
in your document. In other issues of WordTips you learned that you can place
them at the end of the text on a page, or at the bottom of the page itself.
Regardless of the placement, Word can print a separator between your main
document text and the footnotes. The default separator is a solid line, but
you can either change or delete the footnote separator, as desired.

To change the footnote separator, follow these steps:

1. Make sure you are viewing your document in Normal view.
2. Select Footnotes from the View menu.
3. If you are using Word 2000 or Word 2002, and you have both
footnotes and endnotes defined in your document, Word displays
the View Footnotes dialog box. Click on the View Footnote Area
radio button and then click on OK.
4. Using the Notes drop-down list at the top of the Footnotes
window, choose Footnote Separator. Word displays the current
separator in the window.
5. Change or delete the separator, as desired.
6. When you are satisfied with the appearance of the separator,
click on Close.

------------------------------
Getting User Input in a Dialog Box
------------------------------
If you need to get input from a user under control of a macro, one method
you can use is to employ the InputBox function. This function displays a
dialog box and allows the user to type a response. The result is a string,
returned to your macro, which you can then process and use.

The syntax for the InputBox function is as follows:

sMyString = InputBox(sPrompt, sTitle, sDefault)

There are three parameters you can use with InputBox, although only the
first one is absolutely required. In this syntax, sPrompt is the text you
want displayed as the user prompt, sTitle is the text to display in the
title bar of the dialog box, and sDefault is the default text string offered
to the user in the dialog box. The user can edit or accept the default
string, as desired.

As an example, the following code lines can be used to display a dialog box
and ask the user for his or her name:

sPrompt = "Please check your name and make any corrections"
sTitle = "Name Entry"
sDefault = "John Doe"
sUserName = InputBox(sPrompt, sTitle, sDefault)

**********************************************************************
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This week WordTips Premium subscribers also learned about:

* Jumping to a Relative Footnote
* Controlling Sorting Order
* Indexing a Range of Pages
* Finding a Cell Reference

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------------------------------
Clip Gallery in a Word 2002 World
------------------------------
Does anyone else find the Clip Organizer in Office 2002 disappointing?
I've got lots of clips from Office 2000, all catalogued by Clip Gallery,
that I now find incompatible with Clip Organizer. I find it unbelievable
that Microsoft has not provided a conversion facility for all the Clip
Gallery Media Catalogs. Does anyone know of a source for such a program?
Failing that, is there any way I can persuade Clip Gallery to open in Word
2002, a macro perhaps? (Mark S Baines)

------------------------------
Default WordArt Font
------------------------------
Is there any way to change the default font of a WordArt style? The WordArt
style I use most often defaults to the Arial Black font and I am constantly
changing it to the font I prefer. (Mark Lushenko)

**********************************************************************
IMPORTANT LINKS * IMPORTANT LINKS * IMPORTANT LINKS
**********************************************************************

WEB ADDRESSES
-------------
WordTips Web page -

http://www.VitalNews.com/wordtips/
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http://store.VitalNews.com/premium.html
WordTips Archives -

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