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From: WordTips [mailto:awyatt@dcomp.com]
Sent: Saturday, July 27, 2002 10:10 AM
To: sathyamurthy@netkracker.com
Subject: WordTips for 27 July 2002
WordTips for 27 July 2002 Copyright 2002 by DCI
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In This Issue...
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Publisher's Notes
Tips
* Including Text Box Text In Word Counts
* MS-DOS with Line Breaks Format in Word 2002
* Document Shows as "In Use" by Another User
* Jumping to a Section
Help Wanted
* Getting Rid of a Bunch of Frames
* Ignoring the Spelling of Proper Nouns
Publisher and Copyright Information
Important Links
Subscription Information
[BOLD>[72 pt> REVEAL the CODES in WORD <72 pt]<BOLD]¶
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Including Text Box Text In Word Counts
------------------------------
Word has this nifty tool that counts the number of words in your document
for you. The only problem is, it doesn't count all words. For instance, if
your document contains text boxes, the word count tool won't include any
text in the word boxes in the overall word count for the document. This can
be a real problem, particularly if you are using text boxes to implement a
special document element, such as sidebars.
There is a way around the problem, however. You can count all the words in
the main portion of your document as you normally would, and then write down
that number. Then move the insertion point into a text box. If you run the
word count tool, Word returns the number of words in that text box. If you
select multiple text boxes before running the word count tool, then Word
returns the count of all words in all the text boxes you selected. If you
are using linked text boxes, then you don't have to select them all, but you
do need to move the insertion point into the last text box in the series.
When you add together the word count in the main document, plus the word
count for any text boxes, you will have the word count for the entire
document.
If you use text boxes a lot, the above process can get rather bothersome. If
you prefer, you can create a macro that will implement the process for you.
The following macro will determine the word count in the main document, and
add to it the word count for each text box in the document. The result is a
total word count, as described above.
Sub TxtBxCount()
Dim i As Integer
Dim TxtWrds As Range
Dim TxtWrdsStats As Long
Dim ToTxtWrds As Long
Dim Lngwords As Long
Dim ToWords As Long
Lngwords =
ActiveDocument.BuiltInDocumentProperties(wdPropertyWords)
For s = 1 To ActiveDocument.Shapes.Count
Set TxtWrds = ActiveDocument.Shapes(s).TextFrame.TextRange
TxtWrdsStats =
TxtWrds.ComputeStatistics(Statistic:=wdStatisticWords)
ToTxtWrds = ToTxtWrds + TxtWrdsStats
Next
ToWords = Lngwords + ToTxtWrds
MsgBox ("The document has " & Format(ToWords, "##,##0") & "
words.")
End Sub
(Thanks to Lynn Davis and Jorge Posada for helping with this tip.)
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------------------------------
MS-DOS with Line Breaks Format in Word 2002
------------------------------
When you save a document, Word normally saves it in Word format, meaning
that all the formatting and objects your document contains are saved, as is.
Word also allows you to save your files in a number of other formats,
however. One format that has long been available in word is "MS-DOS with
Line Breaks." This format seems to be missing from Word 2002, however.
Never fear--a file format by that particular name may no longer be available
in the Save As Type drop-down list, but the functionality is still built in.
Follow these steps:
1. Create your document as you normally would.
2. Choose Save (or Save As) from the File menu. Word displays the
Save (or Save As) dialog box.
3. Using the Save As Type drop-down list, choose Plain Text
(*.txt).
4. In the File Name box, specify the name you want to use for the
saved document.
5. Click on Save. Word displays the File Conversion dialog box.
6. For Text Encoding, choose MS-DOS.
7. Make sure the Insert Line Breaks check box is selected.
8. Click on OK.
That's it; you have now created a text file that is the same as the older
MS-DOS with Line Breaks format.
(Thanks to Suzanne S. Barnhill and Hafizullah Chishti for contributing to
this tip.)
------------------------------
Document Shows as "In Use" by Another User
------------------------------
What would you do if you started a new session with Word, and then went to
open a document, only to see a message stating that the document you want to
open is "locked for editing by another user?"
Word gives you the option to open a read-only version of the document, but
you want to edit the real document. What do you do?
To understand what happened, it is helpful to understand a little of how
Word 2000 and Word 2002 open documents. When you open a document, Word
creates what is known as an owner file for the document. This file is
created in the same folder as the document you are opening.
Its name consists of a tilde (~) followed by a dollar sign ($) and then the
rest of the file name of the document you are opening. For instance, if you
try to open a document named BigBudget.doc, then Word creates an owner file
with the name ~$gBudget.doc.
The owner file is a way for Word to realize who has the document open at the
current time. It is a temporary file (it is deleted when you close the file)
that holds the login name of the person that opened the document.
This is where the confusion comes in. If you see the error message described
at the beginning of this tip, it means that one of three conditions exists:
* Word was shut down improperly and the owner file could not be
deleted. For instance, the power to your machine was interrupted
for some reason.
* The document is accessible on a network and a different user has
the document open.
* A second instance of Word is running, and the document is open in
that copy of Word.
If you are sure that there is no other user accessing the file, and you
don't have it open in another copy of Word, then you can follow these steps
so you can open the file normally:
1. Quit all instances of Word on your system.
2. Display the Task Manager. (Right-click on the Task bar and
choose Task Manager, or press Ctrl+Alt+Del and choose Task
Manager.)
3. In the Applications tab, select any instances of Microsoft Word
and click on End Task. (If you successfully completed step 1,
there should be no instances of Word in the Applications tab.)
4. Display the Processes tab.
5. In the list of processes, find any named Winword.exe, select
them, and click on End Process. (If you see a warning dialog
box, click on Yes.) This step is necessary because sometimes
Word gets confused and leaves a part of itself in your
computer's memory.
6. Close the Task Manager.
7. Using Windows Explorer, display the folder that contains the
document you tried to open.
8. If you see an owner file in the folder (named according to the
format previously described), delete it.
You should now be able to start Word and successfully open the document.
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------------------------------
Jumping to a Section
------------------------------
You can use the Go To function of Word to jump to a specific section in your
document. Of course, this will only have value if you use multiple sections
in your document. You can jump to a section by following these steps:
1. Choose Go To from the Edit menu, or press F5. You will see the
Go To tab of the Find and Replace dialog box. (If you are using
Word 6 or Word 95, you see the Go To dialog box.)
2. On the left side of the dialog box, make sure Section is
selected.
3. If you just want to jump to the next section, you can simply
click on Next.
4. In the Enter Section Number box, enter the section number.
5. Click on the Go To button.
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This week WORDTIPS PREMIUM subscribers also read about:
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* Matching At the Beginning or End of a Word
* Ordering Search and Replace
* Inserting a File
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HELP WANTED * HELP WANTED * HELP WANTED * HELP WANTED
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This section is for those having problems making Word behave. Having a
problem you want to see addressed? Send it to WTHelp@VitalNews.com.
Do you have an answer to the problems below? Send your answer to
WTAnswers@VitalNews.com (all responses become the sole property of DCI and
can be used in any way deemed appropriate). If your response is used in a
future issue, you will be credited for your contribution to the answer.
------------------------------
Getting Rid of a Bunch of Frames
------------------------------
I use a text scanner with some regularity to scan contracts for into Word.
The problem is that the scanning software ( Omnipage Pro 10.0) places the
text in frames, a fact that I don't care for. Often it places each page
within one frame, but sometimes even individual paragraphs are placed in a
frame. I then go about the tedious editing process of removing all of the
frames one by one. Is there a way, perhaps in a macro, to remove all the
frames in one operation and still retain all the text? (Anthony Warner)
------------------------------
Ignoring the Spelling of Proper Nouns
------------------------------
How can I customize spellcheck to ignore proper nouns (words that begin with
a capitalized letter)? I have so many of them in my documents, that I would
be will to accept the risk of missing a misspelling at the beginning of a
sentence. Adding all the proper nouns to the custom dictionary or constantly
hitting the Ignore button takes forever. (David Goldenberg)
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WordTips (ISSN 1522-3744) is published weekly by Discovery Computing Inc.
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Copyright 2002 by DCI, All Rights Reserved. All broadcast, publication, or
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