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From: WordTips [mailto:awyatt@dcomp.com]
Sent: Saturday, June 07, 2003 3:20 PM
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Subject: WordTips for 7 June 2003
WordTips for 7 June 2003 Copyright 2003 by DCI
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In This Issue...
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Publisher's Notes
Tips
* Getting Pictures Out of Word
* Using Very Large Font Sizes
* Displaying System Information
* Appending to a Non-Document Text File
Help Wanted
* Modifying Behavior of the Open Dialog Box
* Automatic Blank Pages at the End of a Section
Publisher and Copyright Information
Important Links
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PUBLISHER'S NOTES * PUBLISHER'S NOTES * PUBLISHER'S NOTES
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Guess what? It's my birthday this Wednesday (June 11). I'm not asking for
presents, but I was thinking of giving you, my loyal WordTips readers, a
present.
I know that not everyone reads WordTips every week. I know that not everyone
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-Allen
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Getting Pictures Out of Word
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When working with other people's documents, you may wonder if there is a way
to move graphic images out of the document and into their own files. There
are actually several different ways you can accomplish this.
First, if you have a graphic program on your computer, you can simply copy
the files from Word to the graphics program. Follow these steps:
1. Load the document that contains the graphics images.
2. Start your graphics program.
3. In Word, click once on the graphic you want saved in a file.
Small squares (handles) should appear around the graphic, and
the Picture toolbar may also appear.
4. Press Ctrl+C. This copies the graphic to the Clipboard.
5. In the graphics program, press Ctrl+V. This pastes the graphic
into the graphics program.
6. Use the controls in the graphics program to save the graphic as
you desire.
If you don't remember installing a graphics program on your computer, you
should check out to see if Microsoft Photo Editor is on your system. It has
been available with several versions of Office, although it is not installed
by default. If you would like to install it, you can run the Office setup
program to do so, and then use the steps above.
Another approach to getting graphics out of your document is to save the
document in the HTML format. When you do, Word extracts the graphic images
and stores them in their own JPG files. Use these
steps:
1. Create a folder that will contain the HTML document.
2. In Word, open the document containing the images.
3. Choose Save As Web Page from the File menu. Word displays the
Save As dialog box.
4. Use the controls in the dialog box to select the folder you
created in step 1.
5. In the File Name field, specify a name for the file.
6. Click on Save.
7. Close the document.
At this point, the folder contains the HTML document, and it also contains a
new folder that contains all the images that were in the document. These are
regular JPG files; you can open them with any graphics program. There is a
drawback to using this approach, however:
If you only wanted to save one of the graphics from the document, you will
find that all of them have been saved in individual files, and you will need
to search through them to find the one you want.
(Thanks to Eva Jaksch, Piers Morgan-Harvey, Suzanne S. Barnhill, Brian
Pearcy, Barbara Taylor, Hafizullah Chishti, Jennifer Jones, Maureen Reardon,
Glenn Schoen, Yossi David, Knut Torgersen, Kim Brown, Kron Aken, Estelle
Essex, Barry L. Wallis, Dennis Wilson, Saskia Jacobsen, Jane Warnick,
Charlie Burlbaw, Alain Braun, Marci Abels, and Gabriel Linart for
contributing to this tip.)
------------------------------
Using Very Large Font Sizes
------------------------------
When you are formatting text in your document, one of the things that you
can specify is the font size of that text. Each character in your document
can be a different font size, if you desire. You specify the size of font to
use in points, a typographical measure that is roughly equivalent to 1/72 of
an inch. Word supports font sizes from 1 point to 1638 points, which means
you can use fonts that are 1/72 of an inch all the way up to 22-3/4 inches.
Don't these sizes deceive you, however. You might expect that if you set a
font size to 144 points, you will end up with letters two inches high. You
won't. What you really end up with actually depends on the font you
selected. Font sizes are measured from the top of the ascenders on a letter
(ascenders are the portions of a letter that point upwards) to the bottom of
the descenders on a letter (descenders are the portions that point
downwards).
This means that except in a few specialty fonts, no single character in the
standard English alphabet will have the full height of the font, because no
letter uses both ascenders and descenders. One way to see the full height of
the font in one character is to use the Middle English thorn, a bizarre
little character that looks like a combination lowercase b and p. You create
the character by holding down the Alt key and pressing 0254 on the numeric
keypad. Since the character has both a descender and an ascender, you can
see the real size of the font.
The bottom line is that if you want to use very large font sizes, and you
want to make sure that your letters are a specific size, you will need to
play around to figure out which font size is best for you.
Pick a letter (perhaps a capital letter X) to be your "reference"
letter, and then print some in various sizes. When you find the one that
appears to be the size you want, you will then know what point size to make
the rest of your characters.
(Thanks to Dick Margulis, Suzanne S. Barnhill, Hafizullah Chishti, William
Loring, John D. Hubbard, and Rohn Solecki for contributing to this tip.)
Got a Word-related product or service you want to let others
know about? Advertising in WordTips is a cost-effective way to let
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------------------------------
Displaying System Information
------------------------------
As you might imagine, Word keeps track of quite a bit of information about
your system. You can se a bit of this information by pressing
Ctrl+Alt+F1. This displays the Microsoft System Information dialog
box. You select different categories by using the tree display at the left
side of the dialog box. You can also choose from quite a few more
categories, including Proofing, Graphic Filters, Text Converters, Display,
Audio, Video, CD-ROM, and OLE Registration. The actual number of options at
your disposal depends on how your system is configured.
Spend a little time exploring the information displayed in the Microsoft
System Information dialog box. You may be surprised at the tidbits you find.
------------------------------
Appending to a Non-Document Text File
------------------------------
When working with text files, you may want to add information to an existing
file, rather than creating a new text file from scratch. To do this, all you
need to do is open the file for Append rather than Output. The following
code shows this process:
Open "MyFile.Dat" For Append As #1
For J = 1 to NewValues
Print #1, UserVals(OrigVals + J)
Next J
Close #1
When the file is opened for Append mode, any new information is added to the
end of the file, without disturbing the existing contents.
Make sure you use this only on non-document text files, however. If you
attempt this on a document file (meaning you change "MyFile.Dat"
to something like "MyFile.Doc", and that is an existing document file), then
there is a very real chance that the document will be corrupted and you will
not be able to read it in Word any more.
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HELP WANTED * HELP WANTED * HELP WANTED * HELP WANTED
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This section is for those having problems making Word behave. Having a
problem you want to see addressed? Send it to WTHelp@VitalNews.com.
Do you have an answer to the problems below? Send your answer to
WTAnswers@VitalNews.com (all responses become the sole property of DCI and
can be used in any way deemed appropriate). If your response is used in a
future issue, you will be credited for your contribution to the answer.
------------------------------
Modifying Behavior of the Open Dialog Box
------------------------------
When I choose the File Open command, the Open dialog box appears. I want to
set the default on the Open dialog box to show "All Files"
automatically. I would also like the dialog box to remain open and visible
after opening a document. I often want to return to the list to open other
documents, and it's so annoying to lose the dialog box.
(I know I can open multiple documents at once by creating a selection set;
that is not how I want to do my work most of the time, however.) How can
these things be done in Word? (Bronwyn Robertson)
------------------------------
Automatic Blank Pages at the End of a Section
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My job requires the formatting of long documents to corporate standards.
Those standards require that each section/chapter start on an odd page. Not
a problem; I just put in a section break and specify that the section start
on the next odd-numbered page. The problem comes up when a section has an
odd number of pages, and Word has to insert a blank page to make the next
section start where it should.
The blank page is completely blank--it doesn't even display headers or
footers. Currently I manually scan through the document and insert an extra
page, as necessary, and add my AutoText entry "Intentionally Blank." Any
suggestions as to how I can force word to include headers and footers on the
blank page, or how I can set up a macro to do the scanning and inserting
would be very much appreciated. (Norman Pearce)
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