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From: WordTips [mailto:awyatt@dcomp.com]
Sent: Saturday, August 17, 2002 12:30 PM
To: sathyamurthy@netkracker.com
Subject: WordTips for 17 August 2002
WordTips for 17 August 2002 Copyright 2002 by DCI
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In This Issue...
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Publisher's Notes
Tips
* Changing to UK English
* Selecting a Graphic that is Behind Text
* Animated Menus
* Inserting Foreign Characters
Help Wanted
* Protecting Parts of a Document
* Controlling Where a Full-page Border is Printed
Publisher and Copyright Information
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Changing to UK English
------------------------------
Subscriber Stan Witz recently expressed his exasperation with getting Word
2000 to keep its language settings as English UK, rather than converting to
English US. It seems that when he would make the changes necessary,
eventually Word would always switch to English US.
Understanding how Word works with different languages can sometimes seem
more difficult than actually learning those languages in the first place.
There are, in reality, several different settings that come into play when
working with languages in Word 2000 or Word 2002.
To set the default language used by Word, you follow these steps:
1. Choose Language from the Tools menu, then choose Set Language
from the submenu. Word displays the Language dialog box.
2. In the list of languages, select the one you want to use by
default.
3. Click on the Default button. You are asked to confirm you
action.
4. Close the Language dialog box.
The only thing that the Default button does is to change the language
settings in whatever template you have attached to your current document.
Thus, any new documents based on that template will default to the language
you select. Any documents based on a different template will not, unless you
change them, as well. In addition, any existing documents will not have
their language changed. In order to affect an existing document, you need to
do the following:
1. Select the entire document (press Ctrl+A).
2. Choose Language from the Tools menu, then choose Set Language
from the submenu. Word displays the Language dialog box.
3. In the list of languages, select the one you want to use by
default.
4. Click on the OK button.
The situation in regard to languages becomes even more complex, however.
Let's say your template has been set to have English UK as its language.
Further, the styles in the template have the Automatically Update flag set.
(This is not uncommon.) If you later open a document from someone else that
has the language set to English US, or you edit an HTML-encoded e-mail that
uses English US, then the styles in your template could automatically update
to reflect English US rather than English UK. The solution to this,
obviously, is to make sure that the Automatically Update flag is turned off
for all your styles.
Another complexity is the language-related settings in Windows itself.
(You can see these by selecting Start | Settings | Control Panel | Regional
Options. Pay attention to both the Regional Settings/General tab and the
Input Locales tab.) If you have more than one keyboard (input locale)
installed on your system, when you start a blank document--regardless of the
template in use--Word will automatically apply direct formatting on the text
matching the currently active input locale, thereby overriding the default
setting in the Language dialog box. Word is designed this way so that when
you start typing, the language Word assumes you want to use has the greatest
probability of matching the actual language being typed.
It is important to note that Word's match-the-language-to-the-input- locale
behavior applies direct (non-styled) formatting. The language in the
template and its styles remains as you set it, Word simply overrides your
default to match the setting of the input locale. The upshot, of course, is
to make sure that the input locale specified in Windows is English UK, which
is what you want Word to use for your documents.
Word 2000 and Word 2002 have an additional feature that causes them to try
to automatically determine the language you are actually typing, which in
practice does not always match the language of the input locale (keyboard)
you are using. This is controlled by the Detect Language Automatically check
box in the Language dialog box. If you specify the languages you use in the
Office Language Settings utility (Start | Programs | Microsoft Office Tools
| Microsoft Office Language Settings), then the check box becomes active and
you can select it.
With the check box selected, Word tries to automatically detect the language
you are typing, and then automatically sets the Language setting based on
its determination.
Finally, even after you have the default language set as you really want it,
the grammar and spelling tools may still not work properly.
This is because those tools are not installed for all languages.
Instead, you may need to purchase foreign language tools from Alki Software
(this is where Microsoft would send you, as well). You can visit their Web
site at http://www.proofing.com.
(Thanks to Suzanne S. Barnhill, Knut Torgersen, Terry Farrell, Stuart Troy,
Phil Rabichow, Martin Brown, David R. Miller, and Alex Trathen for
contributing to this tip.)
------------------------------
Selecting a Graphic that is Behind Text
------------------------------
When you add graphics to your document, Word allows you to arrange the
graphics so they are behind the text. In other words, the text appears in
front of the graphic. If you later need to make changes to the graphic in
some way, you may not know exactly how to select it when it is obscured by
the text in your document.
If the graphic is not fully covered by text--perhaps there is a small corner
of the graphic sticking out from behind the text--then you can select the
graphic by simply clicking on the portion that is not covered by text.
However, the easiest way to select a graphic--even if it is behind text--is
to follow these steps:
1. Make sure the Drawing toolbar is visible. (Click on the Drawing
button on the Standard toolbar, or choose View | Toolbars |
Drawing.)
2. Click on the Select Objects tool on the Drawing toolbar. This
tool looks like a mouse pointer that points up and to the left.
It is normally the second tool from the left on the Drawing
toolbar.
3. Click on the graphic you want to select, without regard to any
text that may be covering it.
When you are done working with your graphics, make sure you click on the
Select Objects tools again (to turn it off), or press Esc. You must turn off
the Select Objects tool, otherwise you won't be able to edit any of the text
in your document.
(Thanks to Suzanne S. Barnhill, Stuart Troy, Phil Rabichow, Rowena Taylor,
Mike Buzzard, and Thomas Taylor for contributing to this tip.)
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------------------------------
Animated Menus
------------------------------
One of the ways in which Word attempts to add spice to life is through menu
animation. Normally menu animation is turned off, but if you have some CPU
cycles to spare, you may want to give it a try (as long as you are using
Word 97 or a later version). Simply choose Customize from the Tools menu,
and then click on the Options tab. The Menu Animations drop-down list has
these possible settings:
* None. This is the default; there is no menu animation. In Word
2002, this option is called "System Default."
* Random. Results in a menu using the Unfold or Slide method, at
random.
* Unfold. The menu opens up from top to bottom and left to right.
* Slide. The menu "slides" onto the screen, progressing from top to
bottom.
* Fade. The menu "fades" in, from light to dark. This option is
available only in Word 2002.
Make your selection, then click on the Close button.
------------------------------
Inserting Foreign Characters
------------------------------
If English is your native language, you may periodically have a need to type
something that contains a character that doesn't appear in the English
alphabet. For instance, words that are of French descent (such as resume)
may require an accent over some of the vowels to be technically correct.
One way to handle such characters, of course, is to choose Symbol from the
Insert menu, and then look for the character you need. While this approach
is possible, it can quickly become tedious if you use quite a few special
characters in your writing.
Fortunately, Word includes a set of handy shortcuts for creating foreign
characters. These shortcuts are as follows:
Shortcut Result
-------- -------------------------------------------------------
Ctrl+' Adds an acute accent to the character typed next
Ctrl+' When followed by d or D, creates the old English
character "eth"
Ctrl+` Adds a grave accent to the character typed next
Ctrl+^ Adds a circumflex to the character typed next
Ctrl+~ Adds a tilde to the character typed next
Ctrl+: Adds a diaeresis or umlaut to the character typed next
Ctrl+@ Adds a degree symbol above the letters a and A; used
primarily in Danish, Norwegian, and Swedish
Ctrl+& Creates combination or Germanic characters based on the
character typed next
Ctrl+, Adds a cedilla to the character typed next
Ctrl+/, Adds a slash through the letters o and O; used
primarily in Danish and Norwegian
Alt+Ctrl+? Creates an upside-down question mark
Alt+Ctrl+! Creates an upside-down exclamation mark
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This week WORDTIPS PREMIUM subscribers also read about:
* Understanding Footnotes and Endnotes
* Inserting Footnotes
* Inserting Endnotes
* Deleting Footnotes and Endnotes
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HELP WANTED * HELP WANTED * HELP WANTED * HELP WANTED
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This section is for those having problems making Word behave. Having a
problem you want to see addressed? Send it to WTHelp@VitalNews.com.
Do you have an answer to the problems below? Send your answer to
WTAnswers@VitalNews.com (all responses become the sole property of DCI and
can be used in any way deemed appropriate). If your response is used in a
future issue, you will be credited for your contribution to the answer.
------------------------------
Protecting Parts of a Document
------------------------------
I am using Word 97. I would like to know how I can protect parts of my
document from being edited but allow other parts to be changed. For
instance, I might want to protect certain table cells from being changed. I
have tried this programmatically, using the the timer and trying to detect
where the cursor is on the page, with very little success and weird side
effects. (Paul Bartolomeu)
------------------------------
Controlling Where a Full-page Border is Printed
------------------------------
I created a document in Word 2002 and wanted to add a page border.
When I inserted the border and tried to use print preview, I got a message
that the page borders were outside my printer's margins (HP Deskjet 882C). I
delved around in the various printer and page setup settings to see if I
could find something that would move the bottom edge (the one affected) up
about .2 or .3 of an inch. I could not find anything that would allow
resetting of where the border is printed. Is there such an animal available
in Word 2002? (Whit Crowley)
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